Project Administrator

At Mace, our purpose is to redefine the boundaries of ambition. We believe in creating places that are responsible, bringing transformative impact to our people, communities and societies across the globe. To learn more about our purpose, culture, and priorities, visit our strategy site. 

Within our Construct business we harness our unique combination of leading-edge practical expertise and project delivery consultancy to unlock the potential in every project. 

Our values shape the way we consult, and define the people we want to join us on our journey, they are:
•    Safety first - Going home safe and well
•    Client focus - Deliver on our promise
•    Integrity - Always do the right thing
•    Create opportunity - for our people to excel

Our values shape the way we consult, and define the people we want to join us on our journey, they are:

You’ll be responsible for:

•    Providing reception support, answering calls, and taking messages, ensuring they are passed on promptly.
•    Distributing internal and external mail.
•    Ordering office refreshments and meeting lunches.
•    Assisting with typing minutes, agendas, and notices.
•    Creating and managing documents as required.
•    Maintaining filing systems.
•    Reporting site-related IT issues to the helpdesk.
•    Meeting and greeting guests as the face of the organisation.
•    Organising refreshments for meetings and visitors.
•    Managing office diaries, including booking meeting rooms.
•    Receiving deliveries and handling incoming/outgoing post.
•    Supporting the team in achieving net zero carbon goals by proactively identifying and managing carbon emissions during project delivery.

You’ll need to have:

•    Strong organisational and communication skills.
•    Ability to manage multiple tasks and prioritise effectively.
•    Proficiency in Microsoft Office applications.
•    Attention to detail and accuracy in administrative tasks.

You’ll also have:

•    A collaborative approach and willingness to work with internal and external stakeholders.
•    A proactive attitude towards sustainability and carbon reduction initiatives.

Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfil all of the criteria, please apply as you may still be the best candidate for this role or another role within our organization. 

We are also open to discussing part time, flexible, and hybrid working options if suitable within the role. (Dependant on geography with BUD approval)

Please remember the Employee Referral Scheme and if there are any talented people you can recommend, just click the button and use the ‘Refer a friend’ feature found within the relevant job.
 

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