About this role
Your job is more than a job
The purpose of this position is to organize and maintain Supplier accounts in an effective, efficient, financially sound manner. As well as to assist with implementation and maintenance of financial systems in compliance with federal, state, and local requirements.
Your every day
Match invoices and purchase orders:
Match invoices and purchase orders in the Workday system to ensure that items/services were received and invoiced at the authorized price. For invoices that do not match, work with the Purchasing Department to ensure that the items/services were received. For invoices that do not have a purchase order, send "tracers" to the Department Head and ensure that the invoice is approved in accordance with the Hospital's purchase approval authorization limits.
Match invoices to purchase orders daily with a 98% accuracy.
Ensures that sales taxes are paid only on taxable items, not exempt items.
Invoice processing:
- Process high volume PO invoices. Prioritize according to cash discount and payment terms. Enter expense invoices with while ensuring accuracy of g/l coding
- Inputs information into the system for payment and reviews for accuracy & errors.
- Ensures vendor payments are processed within the department's policy & procedure guidelines.
Research past due invoice and vendor statements:
- Research past due invoice and vendor statements. Communicate with vendors regarding questions and disagreements.
- All past due invoices and vendor statements are researched every two weeks. Communicate with vendors regarding questions and disagreements in accordance with Fiscal's customer service policies.
- Accrue all invoices over $2,500.00 at month-end in accordance with Hospital month-end accrual policies.
- Month-end accrual for all invoices are completed by the 1st of each month with 98% accuracy in accordance with Fiscal's month-end accrual policies.
Special Projects:
- Performs special projects as assigned by supervisor, including but not limited to: Manual checks and sales tax project.
- Volunteers for special projects on a routine basis to further develop breadth and understanding of Hospital/Department operations, including but not limited to assumption of other department members duties when scheduling needs require assistance. Evaluates all aspects of routine responsibilities to identify situations that require modification of procedures due to changes in circumstances. Completes all special projects accurately and within the budgeted time assigned to each.
Month-end accrual for all invoices:
The above job summary is intended to describe the general nature and level of the work being performed by people assigned to this work. This is not an exhaustive list of all duties and responsibilities. LCMC Health reserves the right to amend and change responsibilities to meet organizational needs as necessary.
Your must haves
EXPERIENCE QUALIFICATIONS
Two years relevant experience required.
EDUCATION QUALIFICATIONS
High School Diploma or equivalent
SKILLS AND ABILITIES
- Use of computer and calculator
WORK SHIFT:
Days (United States of America)LCMC Health is a community.
Our people make health happen. While our NOLA roots run deep, our branches are the vessels that carry our mission of bringing the best possible care to every person and parish in Louisiana and beyond and put a little more heart and soul into healthcare along the way. Celebrating authenticity, originality, equity, inclusion and a little “come on in” attitude is the foundation of LCMC Health’s culture of everyday extraordinary
Your extras
- Deliver healthcare with heart.
- Give people a reason to smile.
- Put a little love in your work.
- Be honest and real, but with compassion.
- Bring some lagniappe into everything you do.
- Forget one-size-fits-all, think one-of-a-kind care.
- See opportunities, not problems – it’s all about perspective.
- Cheerlead ideas, differences, and each other.
- Love what makes you, you - because we do
You are welcome here.
LCMC Health is an equal opportunity employer. All qualified applicants receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability status, protected veteran status, or any other characteristic protected by law.
The above job summary is intended to describe the general nature and level of the work being performed by people assigned to this work. This is not an exhaustive list of all duties and responsibilities. LCMC Health reserves the right to amend and change responsibilities to meet organizational needs as necessary.
Simple things make the difference.
1. To get started, take your time to fully and accurately complete the application for employment. Incomplete applications get bogged down and are often eliminated due to missing information.
2. To ensure quality care and service, we may use information on your application to verify your previous employment and background.
3. To keep our career applications up-to-date, applications are inactive after 6 months and, therefore, require a new application for employment to be completed.
4. To expedite the hiring process, proof of citizenship or immigration status will be required to verify your lawful right to work in the United States.
Other facts
About LCMC Health
We believe a hospital should actually be hospitable.
We’re a New Orleans-based, non-profit health system on a mission: to provide the best possible care for every person and parish in Louisiana and beyond, and to put a little more heart and soul into healthcare along the way. And that means we do things a little differently around here.
Treating people like family is the LCMC Health way, and it always has been. Founded by Louisiana’s first freestanding children’s hospital, we’ve grown into a healthcare system that’s built to serve the unique needs of our communities and families across New Orleans, the Gulf Coast and beyond.
We believe in treating the whole patient, not just the condition. When you visit an LCMC Health facility, you will get the care that is best for you and your family because we believe that shared beliefs and positive outlooks are what drive our exceptional care.
We offer nine hospital locations: Children’s Hospital New Orleans, East Jefferson General Hospital, New Orleans East Hospital, Touro, University Medical Center New Orleans, West Jefferson Medical Center, Lakeview Hospital, and Lakeside Hospital. We also deliver world-class care close to home through a network of urgent care centers across the greater New Orleans area in addition to our physician practices. With over 2,200 board-certified physicians specializing in everything from head to toe, our community can count on us to provide the right care, right where they need it.
We’ve got a rich history, but our sights are set on what comes next. We’re committed to leading the way to a healthier future for the Gulf Coast. That’s why we partner with local universities to bring the latest in care to our patients, and to train the next generation of healthcare professionals that will make a difference right here in our communities.
What you'll do
- The Accounts Payable Coordinator is responsible for organizing and maintaining supplier accounts, matching invoices to purchase orders, and processing high volume invoices. Additionally, the role involves researching past due invoices and vendor statements, ensuring compliance with financial policies.
Ready to join LCMC Health?
Take the next step in your career journey