About this role
Job Title: Physician’s Office Manager
Job Summary
The Physician’s Office Manager oversees the daily administrative and operational functions of a medical practice. This role ensures efficient office operations, high-quality patient service, regulatory compliance, and effective coordination between clinical and administrative staff.
Key Responsibilities
- Manage daily operations of the physician’s office to ensure smooth workflow
- Supervise and train administrative and clinical support staff
- Oversee patient scheduling, registration, and front-desk operations
- Handle billing, coding, insurance verification, and claims management
- Ensure compliance with healthcare regulations (HIPAA, OSHA, Medicare/Medicaid)
- Manage medical records and electronic health records (EHR) systems
- Develop and enforce office policies and procedures
- Monitor office budgets, expenses, and financial performance
- Coordinate vendor relationships, supplies, and equipment maintenance
- Address patient concerns and ensure a high level of patient satisfaction
- Assist physicians with operational planning and practice growth initiatives
Qualifications
- Bachelor’s degree in healthcare administration, business administration, or related field (preferred)
- 3+ years of experience in a medical office or healthcare management role (preferred)
- Knowledge of medical billing, coding, and insurance processes
- Familiarity with EHR systems and medical office software (preferably with NextGen)
- Strong leadership, organizational, and communication skills
- Ability to multitask and manage a fast-paced environment
Skills & Competencies
- Leadership and team management
- Attention to detail and problem-solving
- Customer service and patient relations
- Financial and operational management
- Knowledge of healthcare regulations and compliance
Work Environment
- Medical office or clinic setting
- Full-time position with standard business hours (may vary based on practice needs)
Other facts
About Larkin Community Hospital
Larkin Community Hospital is an integrated healthcare delivery system accredited by the Joint Commission with locations in South Miami, Hialeah and Hollywood, Florida. Our network of acute care hospitals provide a complete continuum of healthcare services, including a full range of inpatient and outpatient services, home health agencies, Skilled Nursing facilities, Rehab centers and Assisted Living facilities in Miami-Dade and Broward County. Our South Miami campus consists of a 146 bed Statutory teaching hospital (the 3rd largest in Florida, offering 32 different training programs for physicians) and is the home of the state of the art Miami Neuroscience Center at Larkin, the Center for Advanced Orthopedics at Larkin, the Cancer Center at Larkin and the Florida Academic Dermatology Center at Larkin. Our Palm Springs Campus, is a 247 bed acute care hospital located in a 15 acre campus in Hialeah Florida, and includes a 7 story Medical Office Building. Larkin Community Hospital Behavioral Health Services, our hospital located in Hollywood, Florida, includes an inpatient behavioral health unit and also offers comprehensive behavioral health services.
What you'll do
- The Physician’s Office Manager is responsible for overseeing the daily administrative and operational functions of a medical practice, ensuring efficient workflow, high-quality patient service, and regulatory compliance. This includes supervising staff, managing front-desk operations like scheduling and registration, and handling financial tasks such as billing and claims management.
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