About this role
Salary £32,061 - £36,363 per annum | 37 hours per week | Permanent, Full time | Preston, Lancashire
Executive Director Senior Personal Assistant (Grade 7)
Temporary – 2 Year Contract (Ending 31/12/2027)
Location: County Hall, Preston
We are recruiting for a high‑calibre Executive Director Senior Personal Assistant to provide exceptional professional support to the Executive Director of Adults, Health & Wellbeing. This temporary post is offered for a fixed period of two years, with an end date of 31 December 2027.
The role forms part of the wider Senior Leadership support function and will involve working alongside a team of a fellow Executive Director Senior Personal Assistant, and Director Personal Assistants, ensuring seamless, high‑quality support across directorates.
About the Role
The Executive Director's Senior Personal Assistant will play a pivotal role in supporting a complex, fast‑paced service area. You will provide a confidential, effective, and highly organised PA service to the Executive Director, working proactively to manage priorities, coordinate information, and ensure the smooth running of daily operations.
You will frequently handle sensitive issues, manage competing priorities, and represent the Executive Director in interactions with internal and external stakeholders. A high level of initiative, excellent communication skills, and the ability to pre‑empt needs are essential.
This role requires a confident and experienced professional who can work collaboratively with others, contributing to strong leadership and supporting high‑quality service delivery.
Key Responsibilities
Act as the first point of contact for the Executive Director, managing correspondence, phone calls, and enquiries.
Proactively coordinate and manage complex diaries, ensuring meetings are well‑planned, prioritised, and supported with relevant briefings.
Plan and organise travel, accommodation, and logistics where required.
Maintain effective filing and data systems, including email management and retrieval processes.
Provide a full range of PA duties: drafting correspondence, minute-taking, handling enquiries, and maintaining oversight of workflow.
Coordinate key meetings, including SLT meetings, ensuring agendas, papers, minutes, action logs and follow‑ups are fully managed.
Lead on arrangements for meetings with internal and external partners, ensuring smooth and professional delivery.
Develop a strong understanding of the Executive Director's priorities, contacts, and workload to support effective decision‑making.
Build positive working relationships with a wide range of stakeholders to support joined‑up service delivery.
Adapt to changing business needs and undertake duties aligned with the role as required.
About You
We are looking for someone who:
Has substantial experience supporting senior leaders or directors in a complex organisation.
Demonstrates excellent organisational skills with the ability to prioritise multiple tasks.
Is confident, composed, and capable of handling sensitive matters discreetly.
Communicates clearly and effectively with stakeholders at all levels.
Can work flexibly, collaboratively, and with initiative.
Brings strong IT skills (particularly Microsoft Outlook, Word, Excel, and PowerPoint).
Shows commitment to our organisational values of being Supportive, Innovative, Respectful, and Collaborative.
Contact for Further Information Details
If you wish to discuss the role further, please contact:
Lucy Jackson, Exec Support Office Manager
Tel: 01772 537807
Email: [email protected]
Other facts
About Lancashire County Council
Lancashire County Council is committed to improving the quality of life for everyone in Lancashire. We believe that all our citizens have the right to be treated fairly. We recognise that some people do not get an equal chance in life.
For some of our children and young people this can have a lasting impact on their future. We will play our part in helping to narrow the gaps that exist between different parts our communities and improving the quality of life of those who have less advantages and are in danger of poor outcomes.
As a community leader, employer and provider of services we want to make sure that everyone in Lancashire has the opportunity to achieve their potential, no matter where they live or what their background, individual characteristics or personal circumstances might be.
What you'll do
- The Executive Director's Senior Personal Assistant will provide high-quality support to the Executive Director, managing correspondence, diaries, and logistics. The role involves handling sensitive issues and ensuring effective communication with stakeholders.
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