Program Integration Analyst - Action Officer

Program Integration Analyst - Action Officer

Company Overview:

KMS Solutions, LLC is a technical management / solutions company that specializes in engineering, analysis, and cyber security. Founded in 2005, KMS is a certified small business with nearly two decades of experience supporting the Department of Defense as well as many other departments and programs critical to our Nation’s security and well-being.

KMS is a two-time winner of the USA Today Top Workplaces recognizing quality workplace cultures across the United States who put their employees first. Additionally, we received the Providence Journal Rhode Island Top Workplaces award and Culture Excellence Awards for Compensation & Benefits, Innovation, Leadership, Purpose & Values and Work-Life Flexibility

Position Summary / Objective:

This position supports the In-Service Strategic Submarines Program Office (PMS 396) which is part of Naval Sea Systems Command (NAVSEA), Program Executive Office Strategic Submarines (PEO SSBN), and Team Submarine (TSUB). PMS 396 provides acquisition, engineering, logistics, and project management support to Ohio Class Submarines. KMS Solutions, LLC is seeking a highly motivated individual to serve as a Program Integration Analyst. As a program integration analyst, you will be responsible for providing executive-level support to the Program Integration PAPM / Chief of Staff assisting in overseeing and managing the strategic operations and daily operations of the client organization. This includes coordinating with various departments to ensure consistent messaging and completion of strategic actions, smooth and efficient business processes, implementing and monitoring operational policies and procedures, and identifying opportunities for process improvements.   

Essential functions:

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

• Manage and maintain the PMS 396 Commitments Tracking process to include recording of program office actions, routing to appropriate PMS 396 organization for execution, and tracking through completion.
• Assist in drafting strategic operations products to include Flag level, Congressional, and Senior Navy official briefings, responses to requests for information, reports, and talking points. 
• Review and track PMS 396 taskers from ETMS2 (Tasker Tracker Monitoring System) and action to the appropriate PMS 396 organization for completion. 
• Assist in management of front office support to ensure alignment of program office leadership daily calendars to enable participation in required engagements, management of PM/DPM travel through return from TDY, and completion of program office visit requests. 
• Oversee front office support personnel to ensure daily tasking is completed and appropriate coverage is maintained and completed.  
• Coordinate with internal and external stakeholders to ensure seamless communication and collaboration in relation to on-boarding, seating, asset management, and security / access management.

• Oversee correspondence. Ensure all correspondence packages include all references and enclosures, route sheet is completed with required information.  Ensure all correspondence is in accordance with the Navy Correspondence Manual.
• Oversee onboarding and offboarding, seating, and securing assets (laptops and phones) for civilian, military, and contractor personnel. Distribute onboarding paperwork package with required forms and track completion. 
• Oversee muster list, seating chart, Government Furnished Equipment (GFE) list, correspondence serial log and correspondence filing on Microsoft Teams, and admin folder on Microsoft Teams.

Required education and experience:

• 10+ years in a related role, especially corporate operations.
• Experience as an Action Officer.
• Experience supervising executive assistants and front office staff.
• Experience working with Navy Program Offices, especially NAVSEA or Team Submarine.
• Experience supporting senior military or civilian clients.
• Project management experience. 

Competencies:

• Must have excellent client interface skills.
• Proficiency in Microsoft Office, specifically PowerPoint, Word, Excel, Outlook, Sharepoint, and Teams.
• Strong analytical and problem-solving skills.
• Excellent communication and interpersonal abilities.
• Ability to multitask and prioritize tasks effectively.
• Must be customer service oriented.
• Strong written and oral communications.
• Strong organizational skills.
• High attention to detail.

 Additional eligibility requirements

Work authorization/security clearance requirements:

Active Secret clearance is required.

Other Duties:

Please note, this job posting is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job.  Duties, responsibilities, and activities may change at any time with or without notice.

Supervisory Responsibility:

Will supervise other front office staff (2-3 personnel).

Work Environment:

This job operates in a professional office environment.  This role routinely uses standard office equipment such as computers, phones, and photocopiers.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to talk or hear. Excellent listening skills are essential.  The employee frequently is required to stand, walk, use hands to finger, handle or feel, and reach with hands and arms and have a lifting capacity of a minimum of 20 lbs.

Position Type/Expected Hours of Work:

The typical workday is eight hours in length, normal hours are 7:30 AM-3:30PM.  Some flexibility in hours is allowed, with concurrence from the supervisor.  The employee must be available during the “core” work hours of 9:00 a.m. to 3:00 p.m. and must account for the hours in a pay period to maintain full-time status.

Telework:

• Telework is not allowed for this position.  However, situational telework may be authorized on a case-by-case basis subject to customer requirements and expectations.

Travel:

• No travel is expected with this position; however, it may be required at the direction of NAVSEA customer

Benefits and Additional Compensation:

KMS offers a competitive benefits package including medical, dental and vision insurances, flexible spending account, PTO, paid holidays, military leave, bereavement leave, 401k / retirement savings plan, professional development and tuition reimbursement, basic and voluntary life insurance / AD&D, short-term and long-term disability, voluntary AFLAC supplemental insurance products and employee assistance plan (EAP) program. Additionally, KMS offers employee referral bonuses and a discretionary annual bonus.

AAP/EEO Statement:

KMS Solutions provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

This applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

KMS Solutions is a drug free workplace.

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