About this role
Overview
Kimley-Horn has a rewarding and challenging opportunity for an Administrative Assistant to join our Marketing department in Raleigh, NC.
Responsibilities
Kimley-Horn has a rewarding and challenging opportunity for an Administrative Assistant to support the Carolinas Marketing team. The ideal candidate will be proactive, detail-oriented, and have strong organizational skills while displaying the ability to work in a fast-paced environment.
- Update and maintain project, employee, and client data in Microsoft D365 (marketing database)
- Prepare expense reports and book travel
- Coordinate and arrange meals for special events, rehearsal meetings, presentations, projects, and department luncheons
- Support conference and event planning efforts
- Assist with production of proposals, leave behinds, reports, etc. as needed
- Assist project managers and Marketing Coordinators on a variety of assignments, including gathering resume information and project experience, assisting with complex forms, and gathering/compiling additional materials necessary for marketing proposals
- Help with a wide range of research tasks to assist marketing managers/leaders on various efforts
- Print and bind large, technical documents
- Assist in gathering information from subconsultants and perform some subconsultant coordination duties as directed by the Marketing Coordinator
- Coordinate conference rooms/meetings/staff calendars
- Coordinate and arrange FedEx and courier delivery services
- Assist in Front Desk coverage as needed (Phones, Client interactions, Employee assistance, etc.)
- Additional duties as assigned
Qualifications
Basic Qualifications:
- Minimum of 2 years’ experience in a professional office environment
- Proficiency in Microsoft Office Suite, including Word, Outlook, Excel, and PowerPoint
- Detail-oriented
- Strong organizational skills and multi-tasking abilities
- Ability to work under tight deadlines and handle multiple assignments concurrently
- Positive attitude/support mentality
- Team player
Desired Qualifications:
- A/E/C (Architecture/Engineering/Construction) industry knowledge or experience
Other facts
About Kimley-Horn
Kimley-Horn is one of the nation’s premier planning and design consulting firms. With 9,000+ staff members in more than 140 offices across the U.S., we offer full services in a wide range of disciplines.
Clients know us for the creativity of our solutions and the sense of urgency we bring to each and every project. We take a clients’-eye view of our work, planning and designing to accomplish the client’s goals in the most effective manner.
A quality workplace is equally important to us, and the unique benefits we bring to our staff have been recognized by Fortune magazine (“100 Best Companies to Work For” and "100 Best Workplaces for Millennials") and Civil Engineering News (#1 “Best Civil Engineering Companies to Work For”).
What you'll do
- The Marketing Assistant will support the Carolinas Marketing team by maintaining project and client data, preparing expense reports, and assisting with event planning. Additional tasks include proposal production and research to aid marketing efforts.
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