Executive Assistant - Business Operations

Job Title: Executive Assistant – Business Operations                                        

Job Summary: The Executive Assistant will provide support to our President, Business Operations as well as C-Suite Executives in the business office from time to time. The ideal candidate must be self-motivated, exhibit interpersonal and technical skills as well as maintaining a high-level of confidentiality and discretion. We are seeking an experienced administrative professional who is proactive and able to pivot as business needs arise.

Position Accountabilities/Responsibilities:

• Organize, manage, and coordinate executive calendar, engagements, and travel schedule, such as flight and hotel arrangements
• Planning and coordination of staff and external events including dinners, lunches and after hour activities
• Coordinate with other stakeholders on various meetings and events that include high-level personnel
• Must always display exceptional communication and customer service to stakeholders of the Royals organization
• Prepare internal and external correspondence including meeting minutes, agendas, presentations, and materials
• Utilize Concur Expense System to assist with processing expenses on behalf of the Executive Suite
• Efficiently assist in prioritizing deadlines and other matters that may arise
• Must exhibit detail-oriented behavior with extreme attention to detail
• Possess ability for creative problem solving and to collaborate with others
• Communicate directly and on behalf of executives with all members of the Royals organization
• Others duties as assigned
  
  

Position Qualifications, Skills, and Experience Required:

• Bachelor’s degree, preferably within Business Administration or Communications
• Minimum of 8 years’ experience as EA to a C-suite or similar level professional
• Proficient in Microsoft Office and Zoom and similar video meeting platforms (Outlook, Word, Excel, Teams, and PowerPoint)
• Strong written and verbal communication skills
• Excellent organizational and interpersonal skills
• Team player with emotional maturity/emotional intelligence and ability to be effective independently
• Ability to handle confidential information with discretion and integrity

Physical Requirements:

• Ability to lift items weighing as much as 25 pounds
• Must be able to work in a seated position for majority of workday
• Must be able to be productive utilizing a computer keyboard and telephone
• Must be able to be productive in a work environment where the noise level can be high at times
• Must be comfortable walking to navigate the facility to access the office, concourse, etc.
• Must be able to work extended hours and/or weekends as required by deadlines and event scheduling

The physical demands described here are representative of those that may be met by an employee to successfully perform the essential functions of this job.

This role is a Full-Time, Exempt opportunity that is eligible for Company Benefits, 401K, and PTO. This role is expected to have a standard 40-hour work week.