About this role
At Julius Baer, we celebrate and value the individual qualities you bring, enabling you to be impactful, to be entrepreneurial, to be empowered, and to create value beyond wealth. Let’s shape the future of wealth management together.
Responsible for enabling the executive to function at their best, by performing a variety of administrative, logistical and project management related tasks.YOUR CHALLENGE
Act as first point of contact for internal stakeholders across all levels of the organization and external clients / partners
Provide administrative assistance, such as writing and editing emails, drafting memos and preparing communications on the executive’s behalf
Manage the executive’s calendar, including scheduling appointments and travel and prioritizing the most sensitive matters
Organize internal and external meetings including telephone and video conferencing with a large number of stakeholders
Plan and manage business trips including travel planning such as flights, hotels, transfers and expense reports
Research, support and manage smaller projects and prepare content for miscellaneous topics
General administrative tasks & updating various documents such as credit policies or the credit homepage
Prepare and coordinate regular reports, dashboards, and presentations for leadership review and decision-making
Provide administrative assistance for overall department needs
YOUR PROFILE
Commercial degree (KV) or equivalent; further education as Executive Assistant or in Business Administration would be considered a strong asset
Minimum 2 years of relevant work experience in an international environment, preferably within banking, risk management or finance
Discreet and trustworthy individual with absolute dedication to confidentiality
Proactive mindset with a strong sense of ownership and accountability
Excellent written and verbal communication skills
Ability to communicate successfully with various internal and external stakeholders on all levels of the organization
Strong time management skills and ability to multi-task and prioritize effectively under tight deadlines
Ability to function well in a high-paced and at times stressful environment
Excellent interpersonal and customer service skills
High level of attention to detail, initiative, and problem-solving capabilities
Proficient user in MS Office applications, particularly Excel and PowerPoint; experience with SAP or similar enterprise systems is desirable
Experience in handling business-critical data and producing management-level reporting and analytics
Excellent verbal and written communication skills in English and German
We are looking forward to receiving your full job application through our online application tool. Further interesting job opportunities can be found on our Career site.
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Other facts
About Julius Baer
Julius Baer is present in around 25 countries and 60 locations. Headquartered in Zurich, we have offices in key locations including Bangkok, Dubai, Dublin, Frankfurt, Geneva, Hong Kong, London, Luxembourg, Madrid, Mexico City, Milan, Monaco, Mumbai, Santiago de Chile, Shanghai, Singapore, Tel Aviv, and Tokyo. Our client-centric approach, our objective advice based on the Julius Baer open product platform, our solid financial base, and our entrepreneurial management culture make us the international reference in wealth management.
What you'll do
- The Senior Management Assistant will act as the first point of contact for stakeholders and provide administrative support to the executive. Responsibilities include managing the executive's calendar, organizing meetings, planning business trips, and preparing reports and presentations.
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