Description: 

The salary range for this role is $70,000-$72,000 annually.
 

Working at Juilliard

Founded in 1905, The Juilliard School is a world leader in performing arts education. The school’s mission is to provide the highest caliber of artistic education for gifted musicians, dancers, and actors from around the world so that they may achieve their fullest potential as artists, leaders, and global citizens.

Excellence and professionalism are important guides in how we go about our work, but we also connect to the mission as individuals in the workplace. We thrive because of our variety of backgrounds and our ability to be open and honest, and we also thrive because we enjoy each other’s company. We believe that each employee has the responsibility to help shape the Juilliard organizational culture, and we provide opportunities to participate in team-building throughout the year. Our organizational values focus on community and culture.

We encourage you to read more about how we achieve our mission on our website, juilliard.edu.

Role Responsibilities:

• Plan and execute event logistics for Juilliard at Work engagements, facility rentals, and Extension special events.  
• Coordinate room reservations, space usage, storage needs, signage, access requirements, production timelines, and internal scheduling.  
• Manage logistical coordination with internal departments including Facilities, Public Safety, Production, IT, and Finance.  
• Prepare and distribute internal logistics plans, run-of-show documents, and event timelines to ensure alignment across all stakeholders.  
• Coordinate vendors and service providers, including catering, A/V, and technical support, as required by each event.  
• Provide on-site logistical support before, during, and after events to ensure smooth execution and timely resolution of operational issues.  
• Manage contracts, invoices, vendor payments, and budget tracking in coordination with Legal and Finance.  
• Track approved budgets, reconcile expenses, and support post-event financial closeout and reporting. 
• Maintain project management tools, schedules, and documentation to coordinate multiple concurrent events.  
• Support continuous improvement of event workflows, templates, and operational systems to ensure consistent, efficient delivery across a high-volume event portfolio. 

Minimum Requirements:

Preferred Background:

The ideal candidate will bring experience in event production or venue operations within a higher education, performing arts, nonprofit, or cultural institution. Strong candidates will demonstrate the ability to balance hands-on event execution with administrative follow-through, including documentation, financial reconciliation, and post-event reporting. Familiarity with project management tools (e.g., Airtable) and proficiency with the Microsoft Office Suite are required; comfort learning new systems and tools as needed is essential. Above all, the successful candidate will be a reliable, detail-oriented planner who supports live events behind the scenes and ensures consistent, high-quality execution in alignment with institutional standards. 

*Please note that submission of a cover letter is a requirement of all applicants. An application will not be considered without a cover letter submission. 

Nondiscrimination Policy:

The Juilliard School is committed to a policy of equal treatment and opportunity in every aspect of its relations with its faculty, staff, students, and other members of the Juilliard community, and does not discriminate on the basis of actual or perceived race, color, religion, creed, age, sex, national origin, alienage, ancestry, citizenship, sexual orientation or preference, gender identity, physical or mental disability, medical condition, predisposing genetic characteristics, marital status, partnership status, or any other basis prohibited by applicable local, state, or federal law. This nondiscrimination policy covers, but is not limited to, recruitment, hiring, training, benefits, rates of pay and other forms of compensation as well as student admission, access, and treatment in school programs and activities.