About this role
Boden is seeking a detail-oriented and customer-focused HR Coordinator for a full-time, temporary 6-month assignment within our Human Resources Department. The hours are Monday - Friday 8am-4:30pm. In this role, you will provide essential administrative and clerical support to the HR team while helping to foster a friendly, welcoming, and inclusive workplace culture that reflects our company values. This position is ideal for someone who is passionate about HR, thrives in a collaborative environment, and is eager to contribute to a wide range of HR functions.
JOB SUMMARY:
- Provide general HR assistance to the site while supporting the HR Department with clerical and administrative functions, fostering a friendly, welcoming and inclusive workplace culture that supports company values.
ROLE RESPONSIBILITY:
- Answer frequently asked questions regarding standard processes or policies, referring specialized or more complex questions to appropriate HR staff or management
- Assist employees with benefit enrollment by providing guidance, supporting the enrollment process, and ensuring deadlines are met
- Serve as a liaison between the organization and benefit providers to address questions and resolve issues
- Create, revise and maintain HR forms, correspondence and documents
- Reconcile benefit invoices against employee payroll deductions; research and resolve discrepancies to ensure accuracy
- Prepare and process status change forms, obtain appropriate signatures and update systems accordingly
- Enter and maintain accurate employee information in the HRIS by processing timely updates and changes
- Respond to and complete employment verifications, unemployment questionnaires, and related requests
- Compose, track and log attendance-related disciplinary documents as directed
- Maintain accurate and organized HR files, records and documentation ensuring proper storage, integrity and confidentiality
- Conduct file and records audits to ensure compliance
- Enter additional earned hours to employee banks as directed
- Run and distribute reports to provide data to appropriate stakeholders
- Maintain accurate and up-to-date records within emergency notification system
- Assist in assembling FMLA/LOA packets, tracking required deadlines and logging leave hours
- Support payroll processing by researching and resolving payroll/timekeeping issues and responding to related employee questions
- Assist with all stages of the recruitment and onboarding processes, as needed
- Scan, save, organize, and file HR documents
- Support the planning and execution of special events, meetings and celebrations, and similar activities
- Perform other duties as assigned
REQUIREMENTS:
- Previous experience, education or certification in Human Resources required
- Previous administrative experience required
- Proficiency using computers and Microsoft Office programs
- Excellent verbal and written communication skills
- Excellent organizational skills with an attention to detail
- Friendly and professional interpersonal skills with the ability to maintain confidential information
We want Boden to be the place everyone wants to work. Friendly, open and tolerant. A best-of-British company with diverse teams, equal opportunities, and fair working and recruitment practices. We believe in hiring the best person for the job whoever they are, helping them thrive in it and celebrating their individuality.
Stylish, grounded, uplifting – that’s us. We behave like your best friend. We always strive to improve and grow. We curate a world of beauty that’s ethical, inclusive – and importantly – good fun. We inspire you to live your best life. We are Boden!
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Disability insurance
- Employee discount
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Referral program
- Vision insurance
Other facts
About JP Boden Services, Inc.
We’re all about happiness you can wear. Our story begins in 1991.
Contrarian. How else would you describe a man who left a good job in the city – working in New York during its shiny ’80s heyday no less – to set up a mail-order clothes company at a time when buying things that got delivered was considered a bit, well, joke-worthy? Or was he just lucky – right time, right place, right instinct?
Johnnie launched Boden with a hand-drawn catalogue featuring eight menswear styles he wanted in his own wardrobe (and wanted to order from his armchair). That was 1991, and back then, catalogues for stylish people who like stylish clothes weren’t really a ‘thing’ in Britain.
Today, after a wild, unpredictable and exciting 30 years, Boden is a global company but it still has the same family vibes. It’s the opinion of the women in his life – his wife Sophie (who pushed him to follow his dream in the first place), his three discerning daughters and Johnnie’s new lovely female sidekick – Janet the dog – that he values over anything.
Originality is also so very important, with every step taken to set Boden apart from the rest. Whether that’s hand-drawn prints, doing our best to make sure we don’t cut corners and even listing words we cannot use (we copywriters love a challenge). Attention to detail is everything, and it shows. Johnnie has also been adamant that every factory we use respects its workforce in the same way he respects his workforce at home. And that Boden uses as many recycled materials as possible.
“His main piece of advice is always be yourself,” his daughter Katie adds. “I think we’re all flawed but that’s the one thing that we [the family] are – very honest. I just think you can’t go wrong by being honest.” And lastly? “He’s also never tried to be cool…which makes him cool.”
Boden isn’t about fast fashion and fads. It never was. It’s about making clothes that put a smile on your face, for a long, long time.
What you'll do
- The HR Coordinator will provide essential administrative and clerical support to the HR team while fostering a friendly and inclusive workplace culture. Responsibilities include answering employee questions, assisting with benefit enrollment, maintaining HR records, and supporting recruitment and onboarding processes.
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