Payroll Specialist

Joseph J. Albanese Inc. is seeking a detail-oriented and motivated Payroll Specialist to join our Finance team. The Payroll Specialist will play a crucial role in the timely and accurate processing of payroll, maintaining accurate payroll records, and ensuring that all required certified payroll documents have been received from trucking partners before and during their participation on the job site. Voted “Best Places to Work” for the past 7 years in a row, JJA is a dynamic, fun environment with significant career opportunities to further grow and develop professionally.

ESSENTIAL DUTIES & RESPONSIBILITIES:

• Process weekly payrolls for all union and non-union employees, ensuring accuracy and compliance with company policies and applicable laws.
• Maintain up-to-date payroll records, including timecards, deductions, direct deposits, and tax withholdings.
• Enter, review, and audit employee hours and payroll data to detect and resolve discrepancies in a timely manner.
• Respond promptly to employee inquiries regarding payroll, timesheets, and related matters.
• Review insurance documents for required coverage amounts, expiration dates, and additional insured endorsements.
• Monitor, input, and request truckers' certified payroll and ensure compliance with job requirements.
• Monitor trucking and prepared specialized compliance reporting for assigned projects.
• Weekly review of missing or expired compliance documents.
• Collaborate with Project Teams, HR, and accounting departments to ensure accurate status updates of insurance documents, employee records, and payroll transactions.
• Ensure compliance with federal, state, and local payroll, wage, and hour laws and best practices.
• Maintain confidentiality of sensitive payroll information at all times.

NOTE: These duties listed are meant to describe the general scope of the work. Other duties may be assigned based on business needs within the organization.

QUALIFICATIONS: 

• High school diploma or equivalent required; Associate’s or Bachelor’s degree in Accounting, Business, or a related field preferred.
• 3 years of experience in an administrative or clerical role, construction experience preferred.
• 3+ years of payroll or certified payroll reporting experience.
• Experience with Vista Viewpoint software is preferred but not required.
• Experience with Elation, LCP Tracker, DIR, Marsh, AON, and/or Gallagher certified payroll systems.
• Understanding of payroll labor laws, wage scales, union agreements, benefit programs, prevailing wage requirements, and labor compliance laws.
• Proficient in Microsoft Office Suite, especially Excel, Outlook, and Word.
• Strong attention to detail, excellent organizational skills, and effectively multitask.
• Effective communication and interpersonal skills.
• Ability to handle sensitive information with discretion and integrity.
• Strong problem-solving skills and the ability to work independently.

OTHER:                                                                                                                            

• General work environment – sitting for long periods, standing, walking, typing, and bending.
• Occasional lifting of up to 20 lbs.

WHY JOIN JJA:

Joseph J. Albanese is a family-owned construction business established and based in Santa Clara, California since 1955. With approximately 1000 employees the company has been instrumental in developing Silicon Valley by performing site / structural concrete, demo, grading, and paving for many of the outstanding projects in Northern California. Our core values of Safety, People, Quality, and Truth! JJA utilizes BIM and other cutting-edge technology to verify constructability and to communicate complex project geometries to field professionals. We offer competitive pay and benefits. See some of our highlighted projects on our website at www.jjalbanese.com.

Joseph J. Albanese, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.