The Company:

Sucafina is the leading sustainable Farm to Roaster coffee company, with a family tradition in commodities that stretches back to 1905. Today, with more than 1,400 employees in 34 countries, we help stakeholders worldwide to find the perfect coffee solutions. We embed technology, innovation, and sustainability throughout the supply chain, creating shared value for all by Investing in Farmers, Caring for People, and Protecting Our Planet. For more information, visit www.sucafina.com.

What are we looking for:

We are looking for entrepreneurs, techies, passionate, eager to learn, humble, with a positive attitude and a high level of integrity People. Flexible and willing to take challenges, work and live in coffee-producing countries, People who want to build expertise and a career in the coffee business and are ready to go the extra mile.

What we offer:

We offer within our pleasant family environment, great opportunities to learn and grow, we offer challenges and exposure to multicultural environments, on-merit base compensation, and free coffee around the clock!

From our Sucafina Center of Excellence in Beirut you will join colleagues with a shared vision: Helping Beyers Koffie to be the leading, sustainable private label coffee roaster in Europe. The organization has been increasingly internationalizing in recent years.

Today, Beyers - as part of Sucafina Group - has grown into the largest coffee roaster in Belgium and a major player in the European private label coffee market. Here you will have the opportunity to be part of a company that invests in people and where collegiality, flexibility and entrepreneurship are encouraged.

Summary of the role

The Green Coffee Administrator plays a vital role in ensuring the seamless execution of daily business functions across data management, communication and logistics within the Green Coffee team at Beyers. This role involves working closely with systems such as SAP and Microsoft Excel to manage contracts, inventory, invoicing, quality documentation, and internal traceability processes. A strong understanding of operational workflows, attention to detail, and collaboration across departments is essential.

Responsibilities of the role:

Daily Operation:

• Maintain accurate silo position records.
• Create and manage new contracts using SAP and Microsoft Excel.
• File essential documents including CMRs, contracts, and coffee fixations.
• Process releases and generate invoices in SAP and Excel.
• Handle incoming invoices from warehouses.
• Monitor and verify delivery statuses.
• Being the point of contact of different stakeholders and partners
• Bi-weekly position update (long/short)

Certified Coffees (Impact, Rainforest Alliance, Fairtrade...):

• Upload and manage traceability information to their platforms.

Quality Assurance:

• Verify that quality documentation aligns with system records.
• Ensure certifications are up-to-date and shared with the appropriate teams.
• Maintain and update decaffeinated coffee traceability data.

Coffee Blend and Formula Management:

• Create and update Master Data in SAP for coffee blends.
• Prepare monthly reports on coffee roasting/packing losses and update related records.
• Ensure monthly Master Data updates are accurately reflected in Microsoft Excel.

Traceability:

• Address and fulfil internal traceability requests to support transparency and compliance.

Qualifications and Skills:

• University graduate (BA or equivalent) Focus/ Major in Foreign Trade, Commodity Trading, Logistics or Management is a plus
• 1 to 3 years of working experience 
• Experience in an international environment related to trade/ supply chain/ logistics is a plus
• Knowledge/ practical experience in SAP 
• Good knowledge of Excel, Word, Outlook
• Knowledge of collaborative tools (MS Teams, SharePoint,...)
• Excellent knowledge of English (written and verbal communication skills)
• Knowledge of any other language is a plus (French)

To succeed in this role, the ideal candidate will demonstrate the following core competencies:

• Attention to Detail: Accuracy is critical when handling data, contracts, and traceability documentation.
• Analytical Thinking: Ability to interpret data, identify inconsistencies, and resolve issues effectively.
• Technical Proficiency: Skilled in SAP and Microsoft Excel, with the ability to learn and adapt to new systems.
• Organisational Skills: Strong time management and ability to prioritise tasks in a dynamic environment.
• Problem Solving: Proactive approach to identifying and resolving operational and quality-related challenges.
• Communication Skills: Clear and professional communication across departments and external partners.
• Team Player: Collaborative mindset with a willingness to support colleagues and contribute to a positive team environment.
• Integrity and Honesty: Upholds strong ethical standards and demonstrates transparency in all tasks.