Job Description:

We are seeking a proactive and detail-oriented Payroll & Benefits Advisor on a part time basis to join the HR team. This role is responsible the timely and accurate delivery of payroll, including recordkeeping, reporting and end of year processes. In this pivotal role, you will be responsible for the maintenance and on-going development of the Benefits offering for Instron High Wycombe employees including management of the Pension scheme and Fleet.

Key Responsibilities

• Act as the first point of contact for all employee related payroll queries
• Operate as the key liaison between Instron and the payroll provider for all payroll-related matters.  This includes working closely with the payroll provider and the internal Finance team
• To manage the tax year-end and other reporting requirements, collaborating with other departments as is necessary
• Carry out regular monthly input (standard & variable data) and other payroll administrative duties
• Continually seek ways of improving data flow into payroll ensuring that effectiveness and efficiencies are maximised and fully documented
• Run payroll and HRIS reports audits are conducted on a regular basis
• Ensure that the payroll system are constantly maintained and 100% accurate
• Maintains and builds a good working relationship with the payroll supplier and ITW benefit administrators
• Liaison point between Pension Administrator, ITW, Finance and employees to ensure pension contributions are correct and updated accordingly
• Act as the first point of contact for all employee related benefits queries.
• Own the annual benefits renewal process
• Be responsible for the Long Service Awards process
• Develop the benefits offering, including working with the HR Director, Europe to develop a benefits strategy and then the accompanying marketing campaign to accompany any new benefit roll outs
• Liaise with company benefits providers and brokers to ensure that employee information is accurately maintained and that appropriate supplier management is undertaken
• Ensure timely notification is given to benefits providers regarding starters, leavers and any other changes.  This includes enrolling all UK new starters into benefit programmes, processing monthly transactions, submitting remittances and all other changes in accordance with required timescales.
• Ensure that accurate and up to date information is provided to employees relating to their benefits to minimise the risk of error and ensure that employees are satisfied with the level of service provided.
• Corporate Clothing Management
• Company Fleet Management
• Assist with setting up training, particularly regarding Retirement and Later Life
• Carry out all other reasonable ad hoc duties in order to support the HR department and wider business
• Ensure all processes are documented and there is appropriate cover for payroll, benefits and the HRIS system, within the European HR, High Wycombe based team
• To provide exemplary customer service to our internal customers, leading by example and ensuring that the HR team helps to educate our employee and management population, where appropriate
• Constantly seek process and simplification/automation solutions for HR tasks/systems, which allow Payroll, Benefits and the HRIS to run seamlessly and provide a better customer experience for our employees

Key Competencies

• High level of agility, pace of work and efficiency
• Holds the highest standards of confidentiality.
• Communicates well both in writing and verbally
• Enjoys and is able to work as part of a small team
• Flexible, proactive approach to work with a positive, enthusiastic, ‘can do’ attitude
• Will remain calm and patient under pressure, whilst able to prioritise and multi-task
• Can use own initiative and can work independently or as part of a small team but also has good judgement and knows when to ask for help
• Takes ownership for work within the scope of their role, and looks for opportunities to develop
• Exceptional organisational skills, with the ability to understand and implement processes effectively
• Records information/details  accurately & has exceptional attention to detail
• Builds appropriate professional relationships with employees and line managers
• Comfortable with change; able to change pace or track as and when business need requires

Key Experiences

• Proven experience of excelling in a multifaceted HR role
• Experience of processing an in-house payroll is essential, (ADP experience is highly desirable)
• Must be IT Literate – intermediate or advanced with MS Word Packages, particularly Word, Excel & PowerPoint (essential)
• Working with HR Information Systems, inputting data, system maintenance and enhancements
• Providing general HR support and advice to employees and line managers within the areas of Payroll, Benefits and related HR fields.
• Has a good understanding of HR policies and procedures
• Has an understanding of basic employment legislation, in particular with regards to Family Friendly policies
• Has a good understanding of Tax, National Insurance and other Statutory calculations

Qualifications

• Certificate in Personnel Practice (CIPD) is desirable but not essential
• Additional other HR or Payroll related qualifications are desirable but not essential
• Good standard of Higher education or equivalent work experience