Administrative Coordinator

<p><strong>501597 Administrative Coordinator</strong></p> <p>Work Location: &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp;Huntsville, AL</p> <p>Schedule: &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp;Full Time</p> <p>IronMountain Solutions, Inc. is seeking a highly motivated and organized individual as an <strong>Administrative Coordinator</strong>. This position is located at the IMS Corporate office in Huntsville, AL. &nbsp;This role is part of a team that requires a demonstrable sense of urgency while working independently. We require proactive support to get things done, but also someone who can suggest and implement ways to improve processes for long-term success. A successful candidate will be customer-service oriented, have strong attention to detail and quality, have great organization skills, and can switch gears at a moment’s notice. An active DoD Secret level security clearance or the ability to obtain one is required.</p> <p><strong>Job Duties:</strong><br>• &nbsp; &nbsp;Greet visitors, in person or on the telephone, and direct them accordingly<br>• &nbsp; &nbsp;Organize virtual calls, meeting rooms, and catering in multiple areas<br>• &nbsp; &nbsp;Answer IMS telephone and direct calls accordingly<br>• &nbsp; &nbsp;Assist in the maintenance of office supply inventory<br>• &nbsp; &nbsp;Assist with receipt of goods and relocate to stockroom<br>• &nbsp; &nbsp;Manage multiple calendars in Outlook<br>• &nbsp; &nbsp;Maintain conference rooms, supply rooms and copier area<br>• &nbsp; &nbsp;Route incoming mail/shipments and process outbound mail/shipments<br>• &nbsp; &nbsp;Must be able to effectively multitask and work independently without constant supervision<br>• &nbsp; &nbsp;Provide excellent customer support and ability to communicate with all levels of leadership and/or customers<br>• &nbsp; &nbsp;While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use tools or controls; normal physical activity (reach with hands and arms; climb stairs); and communicate effectively with all levels of employees and leadership. The employee must occasionally lift or move office products and supplies, up to 25 pounds.&nbsp;</p> <p><strong>Education and General Experience</strong>:<br>• &nbsp; &nbsp;A High School diploma and at least three years of administrative experience in an office environment with proficiency with Microsoft Office is required. &nbsp;<br>• &nbsp; &nbsp;This position is full-time, performing various administrative functions.&nbsp;<br>• &nbsp; &nbsp;Additional working hours or on-call time are possible according to company needs.&nbsp;<br>• &nbsp; &nbsp;A successful candidate will possess strong organizational and communication skills, a team-oriented philosophy, and problem-solving skills.&nbsp;<br>• &nbsp; &nbsp;Candidates must be able to effectively multitask and work independently without daily guidance and supervision.<br>• &nbsp; &nbsp;Must currently hold or be eligible to obtain a U.S. SECRET security clearance. Per federal requirements, only U.S. citizens are eligible for this level of clearance.</p> <p>IronMountain Solutions is an Equal Opportunity Employer</p>