Iron Mountains record management business provides comprehensive solutions engineered to optimise and secure clients' information assets throughout their lifecycle. Our services incorporate advanced smart sort capabilities that automate and streamline document handling, enabling efficient organisation and rapid access to crucial data. This is bolstered by rigorous document review and validation processes, which are vital for delivering enhanced data integrity and ensuring full compliance with regulatory requirements for all physical and digital information

Job summary

As a Document Review Administrator, you will be responsible for conducting comprehensive reviews of critical documentation, ensuring adherence to stringent regulatory requirements, company policies, and industry best practices. Based out of one of our network for records storage facilities, this position demands a high level of accuracy, discretion, and proficiency in navigating our inventory management systems, along with responsibilities in records management and accurate file picking for retrieval and destruction purposes

We believe this role would be an excellent fit for candidates who possess a keen eye for detail, enjoy reading, and have a background in warehouse and administrative environments.

This is a fixed term contrcat expected to last 12 months

Due to the security vetting required for this role, you must be able to comply with the following

• A valid passport

• Continuous Residency in the UK for the last 5 years

Your role in our mission: 

• Conduct in-depth reviews of sensitive documents to identify and rectify errors, ensuring full compliance with regulatory frameworks, internal policies, and industry standards.

• Accurately pick, retrieve, and process files using handheld scanning equipment (PDT), maintaining the integrity of inventory locations and upholding strict confidentiality for all sensitive information

• Ensure client assets are suitably protected and processed accurately within specified timescales, highlighting any damaged items and adhering to all system functions, global standards, and quality management systems (e.g., ISO9001).

• Identify and process files meeting destruction criteria in line with company policies and regulatory requirements, and manage internal asset relocations efficiently.

• Adhere to all Health and Safety at Work Act 1974 regulations and site-specific security protocols, including visitor and contractor control.

Valued skills and experience:

• Ability to analyse documents with a high degree of accuracy and attention to detail.

• A good level of IT literacy

• Familiarity with warehouse operations and document storage practices.

• Demonstrated ability to handle confidential information with discretion and maintain a high level of professionalism.

• Good level of written communication skills

• Ability to work on your own initiative

What's in it for you?

• Consistent Schedule: Monday to Friday, with hours between 8AM to 5PM

• Competitive Salary Rewarding your expertise and dedication.

• Generous Leave: 23 days annual leave + bank holidays, increasing with length of service.

• Your Well-being First: We offer Private Medical Insurance and a confidential Employee Assistance Program (EAP) for you and your family's health and life needs.

• Secure Your Future: Benefit from our generous pension scheme, with Iron Mountain contributing 6.5%, plus Life Assurance covering four times your annual salary.

• Perks for Your Lifestyle: Enjoy a range of voluntary benefits like Dental Insurance, a Bike to Work scheme, fitness membership discounts, and an Electric Vehicle Scheme.