IOM works to promote international cooperation on migration issues, to assist in the search for practical solutions to migration problems, and to support the systematic and humane management of migration in order to provide humanitarian assistance to migrants in need.

The ‘Promoting Sustainable and Socially Inclusive Labour Market Integration’ project aims to increase formal employment of Syrians under Temporary Protection, Persons under International Protection and host community members and strengthen the harmonization process in Türkiye.

In order to address the needs in the field of social cohesion at the provincial level and to provide locally specific solutions, local action plans will be prepared for 30 provinces with a holistic perspective to cover the activities of all units of the Directorate General of Harmonization and Communication of Presidency of Migration Management (PMM) as well as the activities determined by local stakeholders. 

Implementation will be conducted in the following 30 provinces:  Kilis, Gaziantep, Hatay, Şanlıurfa, Adana, Mersin, Kahramanmaraş, Osmaniye, Mardin, Kayseri, Bursa, Konya, Nevşehir, Malatya, Adıyaman, İstanbul, Antalya, İzmir, Kocaeli, Batman, Elazığ, Isparta, Ankara, Niğde, Sakarya, Denizli, Diyarbakır, Afyonkarahisar, Yozgat, Yalova. Implementation in these provinces will be carried out directly by a field expert team (to be established later and composed of 15 academics), working in close coordination with the Provincial Directorates of Migration Management and under the guidance of the Project Coordinator.

Annex 1 forms an integral part of the application. Applicants are requested to download and attach Annex 1 when submitting their application (see the “How to Apply” section at the end).

Promoting Sustainable and Socially Inclusive Labour Market Integration Project:

Neither IOM nor any of the Project partners are required to provide any physical facilities for the work of the consultant. However, depending on the availability of physical facilities and at the discretion of IOM and/or the relevant Project partners, such facilities may be provided at the disposal of the Consultant.

The consultant will be reporting to IOM and will work in close coordination and collaboration with IOM’s focal point for the activity. Approvals will be required for the deliverables from IOM and PMM, upon submission of the deliverables stipulated in section 6. IOM and PMM may have some comments and revision requests on the deliverables. IOM and PMM may provide background materials, for the consultant’s review, reference and use, if deemed necessary during the implementation. All documents and data provided to the consultant are confidential and cannot be used for any other purpose or shared with a third party without any written approval from IOM and PMM.

Nature of the consultancy

The coordinator will serve as the general coordinator for the implementation. The coordinator will be responsible for developing the technical framework for the overall implementation and its components, defining the methodology, stages, templates to be used, minimum content standards, as well as monitoring and evaluation procedures for the preparation of local action plans, and for ensuring a consistent approach across all provinces.

Draft Content of Local Harmonization Action Plans

1. Introduction

2. Action Plan preparation process

3. Situation analysis (institutional background, current situation analysis in the field of migration, analysis of overarching policy documents, stakeholder analysis, PESTLE and SWOT analyses)

4. Forward-looking perspective (mission, vision, core values)

5. Strategy development (objectives, targets, actions, performance indicators)

6. Monitoring and evaluation

The Coordinator will manage the field experts, coordinate all technical outputs, and provide technical support to IOM throughout the preparation process of the Local Action Plan (LAP) drafts until their approval by the Presidency. The Coordinator will also support IOM in the implementation and monitoring of the Local Action Plan activities. In addition, the Coordinator will review all reports and technical documents prior to their submission to IOM and ensure their timely delivery. Acting as the main focal point, the Coordinator will ensure effective coordination between IOM and the field experts (a team composed of 15 academics). Furthermore, the Coordinator will be responsible for establishing his/her own support team, as detailed in Annex I.

General Coordination & Team Leading

• Manage the overall coordination and implementation of the activities; organize regular meetings with field experts and submit progress reports.

• Develop a comprehensive guideline for the preparation of local action plans and ensure its application by the field teams.

• Prepare standardized text for the sections Introduction, Action Plan Preparation Process, and Monitoring and Evaluation to be included consistently in all provincial action plans.

• Develop guiding instructions for field teams (to be established later) for the sections Situation Analysis, Forward-looking Perspective, and Strategy Development.

• Coordinate the process of preparing local action plans by the field teams in line with the established guideline.

• Ensure that the local action plans developed are both responsive to province-specific challenges and aligned with a centralized overarching framework.

• Prepare guidance materials for field teams and, where necessary, conduct orientation and guidance meetings directly in the relevant provinces.

• Review the action plans prepared by the field teams at each stage (upon completion of the relevant sections), provide feedback, and ensure that such feedback is duly reflected in the documents.

• Ensure that all steps are carried out in close coordination with the Presidency of Migration Management (PMM) and IOM, and that activities are subject to prior approval by PMM and IOM.

• Ensure consistency and alignment of methodologies and tools used by field experts across all provinces.

• Coordinate the submission of all draft reports and documents to IOM.

Creating Technical Framework

• Supervise the overall implementation and create technical frameworks for the implementation steps.

• Lead and contribute to the preparation of key technical documents, including but not limited to:

As requested in Annex I, an inception report summarizing the work plan including the timeline, priorities, and general principles. This timeline:

• Development of the guidelines, manuals, and templates to be prepared at the central level,

• It will be planned to cover all preparation, drafting, and finalization stages for the development of local action plans in the 30 provinces.

• The work plan will include the activities foreseen for each stage, responsibilities, submission deadlines, and sequencing by province.

In addition to the timeline, the Coordinator will prepare a framework document defining the overall approach to the local action plans and identifying the sections that need to be standardized. This document will include at a minimum the following elements:

• Introduction and scope

• Action plan preparation process (central and local steps)

• Situation and needs analysis (common minimum headings)

• Standard structure for strategic priorities and objectives

• Minimum content and indicators for the monitoring and evaluation section

• Standard headings and templates to be used across all provinces

The Coordinator will submit this work plan and standard framework to IOM and the Presidency of Migration Management for approval, revise them based on the feedback received, and ensure their implementation.

• Guidance for the development of local action plans, including minimum standards, monitoring and evaluation mechanisms, and a standardized template.

  • Overall framework for the field preparation phase.

  • Template including a Situation and Needs Assessment report and technical guidance.

  • Report on the current situation in Türkiye and international good practices.

• Provide regular technical support to field experts; support the organization and implementation of workshops, field visits, and coordination meetings.

• Ensure technical oversight and quality control of outputs produced by field experts. This includes verifying that activities are carried out in accordance with procedures (e.g., stakeholder participation, proper operation of local approval mechanisms, implementation of planned meetings, etc.). Evaluate the relevance of the content to the current field situation, local needs, and national/overarching policy documents, and submit regular audit reports containing findings and recommendations to IOM and the Presidency of Migration Management (at least monthly).

• Review and approve all draft reports submitted by field experts before submission to IOM.

Coordinate the communication and approval process.

• All official correspondence and submissions will be conducted through the Coordinator.

• Hold at least one online coordination meeting per month with the field team, with the participation of IOM and the Presidency.

• Conduct technical review meetings before and after each major phase.

Note: The organization of these meetings, the preparation of meeting reports, and reporting to IOM and the Presidency will be the responsibility of the support team established by the Coordinator.

Field Meetings

• Travel, accommodation, and intercity/intra-city transportation costs for the Coordinator and, if necessary, their support team related to project field meetings will be covered by IOM.

• Planning and organization of the meetings—including dates, format (online/in-person), agenda, and participant lists—will be carried out in coordination with IOM, the Consultant (Coordinator), and the Presidency of Migration Management.

• A maximum of three (3) meetings will be held in each province, with at least one meeting conducted in person.

• For online meetings, the platform and connection infrastructure will be provided by IOM.

• For in-person meetings, venue allocation and local logistics arrangements will be planned in coordination with the relevant Provincial Directorates of Migration Management and local stakeholders.

Any other business

• Perform other duties as assigned.

The consultant shall work in close cooperation with the PMM and IOM Project Team and will report to the IOM. 

The above-listed activities are subject to further revision with the consent of IOM, in coordination with the PMM in line with the emerging requirements of the project. If required by IOM, the consultant may provide additional consultancy services related to her/his competencies and expertise, in line with this Terms of Reference.

Roles and Contributions of Institutions

IOM

• Contractual and administrative authority

• Management of financial and performance monitoring, as well as contract processes

Presidency of Migration Management (PMM)

• Ensure that the prepared documents are aligned with Türkiye’s current migration policies

• Provide institutional guidance and technical support

• Facilitate coordination with Provincial Directorates of Migration Management and local institutions

• Confirm compliance of the final outputs with national legislation and strategies, and provide final approval

Role of Provincial Directorates and Local Stakeholders

• Provide data and local access support

• Actively participate in the preparation of local action plans

• Facilitate field-level implementation

Category (B) Consultants: Tangible and measurable outputs of the work assignment 

Payment will be made upon the completion of the phases mentioned above in four instalments. The consultant might be expected to submit a brief report to IOM after each implementation. The reporting and deliverables language shall be Turkish. All information shall be provided in electronic versions in Word and PDF format. The consultant shall be solely liable for the accuracy and reliability of the data/information provided and links to sources of information used. If translations to other languages are required, IOM will coordinate the translation of the outputs into relevant languages. 

The payment shall cover all associated costs, including any compensation due to a team that may be formed by the coordinator if deemed necessary. No additional payments will be made separately to any assisting personnel by IOM. The coordinator shall be solely responsible for compensating any such personnel involved in the project.

Education, Experience and/or skills required

Academic Qualifications:

• Academic degree in Migration Studies, Political or Social Sciences, International Relations, or a related field.

• A doctoral degree in the above-mentioned fields will be considered an advantage.

Experience:  

• At least 5 years of relevant experience in migration studies, development studies, social cohesion policies or related areas.

• In-depth knowledge of migration and social cohesion topics at the local, national and international levels.

• In-depth knowledge of the functions of governmental and civil society organizations at the local, national and international levels.

• Professional experience in working with academics and relevant public institutions. Previous work experience with the Presidency of Migration Management, Provincial Directorates of Migration Management, and/or Governorates (Provincial Authorities) is an asset.

• Experience in designing technical framework for action plans, field research or other policy documents, qualitative and quantitative data analysis and workshops.

• Experience in the United Nations System is an asset.

• Language: Fluency in Turkish and English.

Travel required

The activity might require travel when necessary. The consultant must have no travel restrictions within Türkiye and be able to ensure flexibility in her/his schedule accordingly. The travel costs, accommodation costs (bed and breakfast) and living costs (terminal expenses, intra- city travel costs, lunch, dinner, etc.) of the missions to other provinces of Türkiye will be arranged and borne by IOM. IOM will arrange economy class round-trip flight tickets through its contracted Travel Agency.

As per UNDSS rules, the consultant is responsible for completing necessary online security training and submitting certificates and travel clearance prior to assignment-related travels.

Data Protection Principles 

1. Lawful and Fair Collection: Personal data must be obtained by lawful and fair means with the knowledge or consent of the data subject. 

2. Specified and Legitimate Purpose: The purpose(s) for which personal data are collected and processed should be specified and legitimate and should be known to the data subject at the time of collection. Personal data should only be used for the specified purpose(s), unless the data subject consents to further use or if such use is compatible with the original specified purpose(s). 

3. Data Quality Personal data sought and obtained should be adequate, relevant and not excessive in relation to the specified purpose(s) of data collection and data processing. Data controllers should take all reasonable steps to ensure that personal data are accurate and up to date. 

4. Consent: Consent must be obtained at the time of collection or as soon as it is reasonably practical thereafter, and the condition and legal capacity of certain vulnerable groups and individuals should always be taken into account. If exceptional circumstances hinder the achievement of consent, the data controller should, at a minimum, ensure that the data subject has sufficient knowledge to understand and appreciate the specified purpose(s) for which personal data are collected and processed. 

5. Transfer to Third Parties: Personal data should only be transferred to third parties with the explicit consent of the data subject, for a specified purpose, and under the guarantee of adequate safeguards to protect the confidentiality of personal data and to ensure that the rights and interests of the data subject are respected. These three conditions of transfer should be guaranteed in writing. 

6. Confidentiality: Confidentiality of personal data must be respected and applied to all the stages of data collection and data processing and should be guaranteed in writing. All IOM staff and individuals representing third parties who are authorized to access and process personal data, are bound to confidentiality. 

7. Access and Transparency Data subjects should be given an opportunity to verify their personal data and should be provided with access insofar as it does not frustrate the specified purpose(s) for which personal data are collected and processed. Data controllers should ensure a general policy of openness towards the data subject about developments, practices and policies with respect to personal data. 

8. Data Security: Personal data must be kept secure, both technically and organizationally, and should be protected by reasonable and appropriate measures against unauthorized modification, tampering, unlawful destruction, accidental loss, improper disclosure or undue transfer. The safeguard measures outlined in relevant IOM policies and guidelines shall apply to the collection and processing of personal data. 

9. Retention of Personal Data: Personal data should be kept for as long as is necessary and should be destroyed or rendered anonymous as soon as the specified purpose(s) of data collection and data processing have been fulfilled. It may, however, be retained for an additional specified period, if required for the benefit of the data subject. 

10. Application of the Principles: These principles shall apply to both electronic and paper records of personal data, and may be supplemented by additional measures of protection, depending inter alia on the sensitivity of the personal data. These principles shall not apply to non-personal data. 

11. Ownership of Personal Data: IOM shall assume ownership of personal data collected directly from data subjects or collected on behalf of IOM, unless otherwise agreed, in writing, with a third party. 

12. Oversight, Compliance and Internal Remedies: An independent body should be appointed to oversee the implementation of these principles and to investigate any complaints, and designated data protection focal points should assist with monitoring and training. Measures will be taken to remedy unlawful data collection and data processing, as well as breach of the rights and interests of the data subject. 

13. Exceptions: Any intent to derogate from these principles should first be referred to the IOM Legal Affairs Department for approval, as well as the relevant unit/department at IOM Headquarters.

How to Apply:

All candidates must:

• Download Annex I from the following link: https://rb.gy/g2wsge

• Complete Annex I, date and sign it, and attach it in PDF format to the application

• Attach their most recent CV, including three references, and a cover letter explaining their relevant work experience

Termination of the Terms and Conditions

Based on the performance evaluation after each phase, if the work does not meet the expected standards, the contract will be terminated.

In case of contract termination, payment will be made for the outputs delivered up to the date of termination (See: Section 6). If a single instalment covers multiple outputs, the instalment amount will be divided by the number of outputs, and payment will be made accordingly for the outputs that have been delivered.