Job Purpose

• Management of overall IBA governance framework and responsibilities under direction of President and Head of Legal and Compliance
• Management of all internal and external board and governance committees
• Support on KYC and AML processes under direction of Compliance Director
• Administrative support to the President

Responsibilities

• Ownership of IBA Governance Manual, IBA’s overarching governance framework and process document including committee role and procedures, terms of reference, forward looking agendas: Preparation, annual review, ad hoc updates.
• Management of and deputy Company Secretary to IBA Board, the Audit & Risk Committee, the Nominating & Corporate Governance Committee: meeting organisation, drafting and approving agendas, collecting and distributing papers and drafting cover notes, drafting minutes, follow-up action management, organising conflicts reviews.
• Management of IBA statutory books and Companies House processes (with support from central legal function and statutory reporting teams): including registers for members, directors and secretaries.
• Secretary to all of IBA’s Oversight Committees (four committees, three with external participants): meeting organisation, drafting agendas, collecting and distributing papers and drafting cover notes, drafting minutes, follow-up action management, organising conflicts reviews.  
• Secretary to internal IBA Executive Risk and Technology Committees and other internal committees/processes (e.g. IBA ICE CoT membership appeals): meeting organisation, drafting agendas, collecting and distributing papers and drafting cover notes, drafting minutes follow-up action management.
• Preparation of Governance papers for the Board, Board Committees and Oversight Committees.
• Supporting with Legal and Compliance teams in preparing papers for the Board, Board Committees and Oversight Committees.
• Managing all Board, Board Committees and Oversight Committees information through the board portal Diligent
• Promoting corporate governance best practice within IBA, including through awareness and educating the team regarding legal updates, regulatory guidance and industry best practice.
• Carrying out AML and other KYC/ due diligence checks on customers and vendors with Compliance team.
• Assisting with diary organisation, managing travel arrangements, organising events for President.

Knowledge and Experience

• Educated to graduate level or equivalent.
• Governance and compliance experience essential in a UK entity. Beneficial if this has been obtained in a financial regulatory environment.
• Experience of document drafting, document production and management.
• Experience organising official internal and external committees and meetings.
• Experience in handling confidential and sensitive data and issues.
• Strong organisational skills and high level of IT literacy.
• Strong interpersonal skills to build good working relationships with internal external contacts and colleagues at all levels.
• Experience of providing administrative support to senior executive.
• Legal, Compliance or Governance qualifications beneficial, including part or fully CGI (The Chartered Governance Institute f.k.a. ICSA) qualified.