Insitu has an immediate 12-month contract for a Senior Payroll Specialist.  This role will be 100% remote with occasional travel onsite for team meetings.

Primary Duties & Responsibilities:

• Prepares company payroll, reviews and validates timesheets and employee status changes; reconciles discrepancies for both multistate and global payroll leveraging multiple systems.
• Functions as subject matter expert in payroll processing for both multistate and global payroll. Audits, reconciles, and resolves payroll processing and responds to employee payroll inquiries.
• Collaborates with system programmers and stakeholders to develop and implement compensation and benefit programs, updates and reconcile company payroll system issues.
• Researches and interprets federal and state regulatory requirements and resolves tax, withholding, garnishment, and wage/hour issues for payroll processing.
• Calculates and documents payroll transactions which may include manual payroll inputs.
• Performs internal audits and responds to external auditing and regulatory inquiries.
• Verifies payroll reporting and payments are compliant with company policy, generally accepted accounting principles and federal, state and IRS regulations.
• Completes monthly General Ledger account reconciliations
• Support yearly tax filing and the Labor to GL reconciliation as required for the yearly Incurred Cost Submission.  
• Identifies records for retention.
• Leads and mentors junior level Payroll Specialists. 
• Enters transactions and journal entries into the accounting, timekeeping, and payroll systems.

Qualifications

Knowledge, Skills & Abilities Required:

Accounting Systems and Process:  

• Knowledge of how to implement/maintain/document effective internal controls and processes to ensure system integrity and compliance with accounting system requirements and company internal control guidelines and requirements.
• Ability to identify and resolve accounting system issues.
• Ability to support internal/external auditors and provide assistance regarding implementation and problem resolution.
• Ability to support development and deployment of accounting systems and tools.

Analytical Skills:  

• Ability to collect, organize, and analyze data; summarize findings; develop conclusions and recommendations from appropriate data sources.
• Handling Confidential & Proprietary Information:  Skill and ability to work with sensitive information, safeguarding confidential information and working with it dispassionately.

Tax laws and codes:  

• Knowledge of tax laws and codes applicable to US state and federal jurisdictions as well as international jurisdictions.

Build Positive Relationships:  

• Develops and uses collaborative relationships to facilitate the accomplishment of work goals.

Communication:

• Clearly conveys information and ideas through a variety of media to individuals or groups in a manner that engages the audience and helps them understand and retain the message.

Decision Making:  

• Identifies and understands issues, problems, and opportunities; compares data from different sources to draw conclusions; uses effective approaches for choosing a course of action or develops appropriate solutions; takes action that is consistent with available facts, constraints, and probable consequences.

Strong Excel Skills

• Knowledge and understanding of pivot tables and vlookups.

Education & Experience:

• 10 to 14 years’ experience preparing multi-state company payroll with a bachelor’s degree; or 8-12 years related experience with a master's degree; or comparable combination of education and experience.

• Prefer candidates who have:
  • experience working for a government contractor.
  • experience with ADP payroll processing.
  • experience using HRMS systems, such as Workday or similar systems.
  • experience using Deltek systems, such as Shop Floor Time, Time and Expense, and CostPoint

Interested in learning more? APPLY TODAY!