About this role
ICON plc is a world-leading healthcare intelligence and clinical research organization. We’re proud to foster an inclusive environment driving innovation and excellence, and we welcome you to join us on our mission to shape the future of clinical development
For our client in the Ghent region, we are seeking an enthusiastic individual who is eager to start or further develop their career in the Pharmaceutical/Biotech industry. We welcome applications from both recent graduates and experienced candidates with a background in finance. The key requirement is a strong willingness to learn and grow within the field, combined with solid administrative, coordination, and project management skills, as well as a clear interest in financial and contractual processes.
The PMO Project Contracting Coordinator acts as a central operational support within Clinical Development. The role plays a critical part in the administrative, financial, and logistical setup and management of contracts supporting R&D programs. This includes, but is not limited to, contracts involving external stakeholders such as Healthcare Professionals (HCPs) and Key Opinion Leaders (KOLs), as well as other third-party agreements relevant to clinical and development activities. By ensuring consistent, accurate, and reliable contract support, the role enables key stakeholders to focus on the successful advancement of development programs.
What you will be doing:
- Act as the single point of contact for colleagues regarding contract setup, purchase order creation, and invoice follow-up.
- Manage interactions and workflows, ensuring timely and accurate processing.
- Develop fluency in relevant business processes, proactively identifying and resolving blockers to ensure smooth operations.
- Demonstrate project management qualities to effectively coordinate across a range of stakeholders, ensuring clear communication and swift follow-up.
- Maintain a strong understanding of financial processes related to contracting, invoicing, and tracking.
- Continuously explore and propose improvements to ways of working, contributing to operational excellence.
Your Profile:
- Proven experience in contract administration, project coordination, or financial operations within a clinical or pharmaceutical environment.
- Strong organizational and communication skills, with the ability to manage multiple priorities and stakeholders.
- Familiarity with tools for workflow management platforms.
- Understanding of financial and procurement processes, including purchase orders and invoicing.
- Proactive, curious mindset with a drive for process improvement.
What ICON can offer you:
Our success depends on the quality of our people. That’s why we’ve made it a priority to build a diverse culture that rewards high performance and nurtures talent.
In addition to your competitive salary, ICON offers a range of additional benefits. Our benefits are designed to be competitive within each country and are focused on well-being and work life balance opportunities for you and your family.
Our benefits examples include:
Various annual leave entitlements
A range of health insurance offerings to suit you and your family’s needs.
Competitive retirement planning offerings to maximize savings and plan with confidence for the years ahead.
Global Employee Assistance Programme, TELUS Health, offering 24-hour access to a global network of over 80,000 independent specialised professionals who are there to support you and your family’s well-being.
Life assurance
Flexible country-specific optional benefits, including childcare vouchers, bike purchase schemes, discounted gym memberships, subsidised travel passes, health assessments, among others.
Visit our careers site to read more about the benefits ICON offers.
At ICON, inclusion & belonging are fundamental to our culture and values. We’re dedicated to providing an inclusive and accessible environment for all candidates. ICON is committed to providing a workplace free of discrimination and harassment. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please let us know or submit a request here.
Interested in the role, but unsure if you meet all of the requirements? We would encourage you to apply regardless – there’s every chance you’re exactly what we’re looking for here at ICON whether it is for this or other roles.
Are you a current ICON Employee? Please click here to apply
Other facts
About ICON plc
Since our foundation in Dublin, Ireland in 1990, our mission has been to help our clients to accelerate the development of drugs and devices that save lives and improve quality of life. We do this by delivering best in class information, solutions and performance, with an unyielding focus on quality at all times.
We offer a full range of consulting, development and commercialisation services from a global network of offices in 53 countries. We focus our innovation on the factors that are critical to our clients – reducing time to market, reducing cost, and increasing quality – and our global team of experts has extensive experience in a broad range of therapeutic areas.
What you'll do
- The Project Contracting Coordinator acts as the central operational support for Clinical Development, managing contract setup, purchase order creation, and invoice follow-up for R&D programs involving external stakeholders like HCPs and KOLs. This role ensures timely and accurate processing of interactions and workflows while maintaining a strong understanding of financial contracting processes.
Ready to join ICON plc?
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