About this role
Reports to: Country Coordinator – Turkey
Location: Ankara, Turkey
Main purpose of position
The role of the Turkey Office Administrator is to coordinate and provide secretarial and administrative support to the Turkey Office under the supervision and guidance of the Turkey Country coordinator.
About ICARDA
The International Center for Agricultural Research in the Dry Areas (ICARDA) is a treaty-based international non-profit research organization supported by CGIAR.
ICARDA’s mission is to reduce poverty, enhance food, water, and nutritional security, as well as environmental health in the face of global challenges including climate change. We do this through innovative science, strategic partnerships, linking research to development and capacity development that take into account gender equality and the role of youth in transforming the dry areas. ICARDA works in partnership with governments, universities, civil society, national agricultural research organization, other CGIAR Research Centers, and the private sector. With its temporary Headquarters in Beirut, Lebanon, ICARDA operates in regional and country offices across Africa, Asia, and the Middle East. For more information: www.icarda.org.
The position oversees and supports a wide range of institutional activities in Ankara, Turkey as follows:
· Provide full secretarial, administrative and financial support to the Country Office. This includes providing support in planning activities, coordination, or information sharing on specific projects or activities and accounting financial matters.
· Coordinate the administrative and logistics aspects of events, meetings, workshops, and travel, as required.
· Coordinate with the Ministry of Foreign Affairs and General Security on matters related to securing visas and residencies for ICARDA staff and visitors.
· Follow up on the necessary documents and actions from/to Turkey incoming and outgoing seeds from the International Nurseries and/or other nurseries.
· Liaise with central corporate services HQ on the organization of internal and external audits and provide support to such audits from the Office.
· Initiate and follow up on procurement requests, consultants/interns/student requests, and payments in compliance with ICARDA policies and standard practices.
Main responsibilitiesThe position oversees and supports a wide range of institutional activities in Ankara, Turkey as follows:
· Provide full secretarial, administrative and financial support to the Country Office. This includes providing support in planning activities, coordination, or information sharing on specific projects or activities and accounting financial matters.
· Coordinate the administrative and logistics aspects of events, meetings, workshops, and travel, as required.
· Coordinate with the Ministry of Foreign Affairs and General Security on matters related to securing visas and residencies for ICARDA staff and visitors.
· Follow up on the necessary documents and actions from/to Turkey incoming and outgoing seeds from the International Nurseries and/or other nurseries.
· Liaise with central corporate services HQ on the organization of internal and external audits and provide support to such audits from the Office.
·Initiate and follow up on procurement requests, consultants/interns/student requests, and payments in compliance with ICARDA policies and standard practices.
Education, qualifications and experience· BSc business management, or equivalent, with a minimum of two years’ experience in secretarial work and office / administrative support.
· Demonstrated experience in working on confidential matters, ensuring that discretion is exercised when dealing with sensitive information and inquiries, and ensuring that appropriate confidentiality is maintained at all times.
· Demonstrated ability to work harmoniously with diverse colleagues and functions.
· Resourceful and flexible approach.
· Ability to plan and anticipate problems and to problem solve.
· Demonstrated proficiency in using Microsoft Outlook, Word and Excel and an ERP.
· Fluency in English and the relevant national language - spoken and written is essential.
· Professional, confident, courteous, and helpful manner.
· Ability to manage and prioritize tasks and time efficiently.
The successful candidate will be offered a 6-months temporary contract on a full-time basis.
The Incumbent will be provided with a monthly honorarium.
Other facts
About ICARDA
Getting agricultural research innovations into use in the dry areas is critically important, especially since these regions cover 40 per cent of the earth’s surface and are home to 2.5 billion people – a significant percentage of the world’s population.
This is the core work of the International Center for Agricultural Research in the Dry Area (ICARDA), which works with partners worldwide, developing innovations to improve food security and the livelihoods of the rural poor. ICARDA’s work targets non-tropical dry areas in developing countries, and also produces international public goods with potential for global application.
Research covers crops (wheat, barley, faba bean, lentil, chickpea and forage legumes), the management of natural resources (water, land, biodiversity), small ruminant production (sheep and goats), farming systems (intensification, diversification, integration between farming system components), and socio-economics and policy research – on how policies can be more relevant to the situation of low income countries.
The estimated benefits of ICARDA’s crop improvement research and production of new varieties over the past 3 decades has been estimated at US$850 million per year. Over 900 improved varieties of wheat, developed from ICARDA material, have been released for cultivation worldwide. The new varieties offer higher yields; better tolerance to drought, heat, cold and salinity; and improved resistance to diseases, weeds and insect pests.
Watch our short video - ‘ICARDA - What We Do’
What you'll do
- The Turkey Office Administrator coordinates and provides secretarial and administrative support to the Turkey Office. Responsibilities include planning activities, coordinating events, managing logistics, and handling financial matters.
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