Analyst - Personnel Administration

Department:  Finance & Resources

Reports to: Manager - Personnel Administration
Location: In Office, Boston MA

The base salary range for this position is dependent upon experience and location, ranging from:

·         $75,000 - $80,000 (Boston, MA)

Key Responsibilities

• Enter and audit all incoming HR Actions/Payroll Data entry while maintaining high levels of accuracy or process payroll for all Avangrid companies utilizing the global platform.

• Provide support in both Payroll and HR areas, including but not limited to reviewing vendor interfaces for benefits, 401K savings and investment plans, and payroll taxes.

• Provide first level of consultative services to all employees of the organization for all Payroll related matters.

• Analyze all data entry received by HR prior to updating the employees record in SAP while using organizational knowledge to determine whether the requested entry is applicable. Regardless of method received, via email or system interfaces, ensure proper documents and forms are received or approved. Enter and audit all HR or payroll actions including internal processes relative to employee master data including hires, terminations, and retirements.

• Perform all activities necessary to process one or more payrolls, including maintaining related records, calculating prior pay period adjustments, filing voluntary deduction reports, processing levies and garnishments, determining correct pay practices and any corrective action needed, and documenting and updating procedures.

• Recognize, in a timely manner, employee pay policy exceptions and issues and communicates these to either the employee, business, Personnel Administration Senior or Lead Analyst or Management or Human Resources so the issued can be resolved.

• Audit employee business expense reports to ensure compliancy with Avangrid policies and procedures and reach out to employees/supervisors when submissions do not align with the established procedures.

• Answer incoming calls and responds to questions related to policies and procedures from all levels throughout the organization.

• Prepare reports in SAP on a weekly and monthly basis as required by law and organizational needs.

• Maintain knowledge and manages Payroll functions including but not limited to reconciling and funding the payroll taxes, as well as 401k and HSA plans and assists with balancing and filing quarterly and annual tax reports.

• Adhere to and understands all departmental internal controls and maintains all departmental processes to ensure compliance.

• Prepare and validates reports for internal and external department audits alongside the Lead Analyst. This will involve working directly with the auditors to provide information as requested for sample groups and provide explanations/further detail when necessary.

• Perform general ledger reconciliations and works closely with other departments to ensure all accounts are cleared and in balance each month.

• Support HR/Payroll SAP Module and Workday testing in Quality environments and documenting results to determine if testing passed.

Required Qualifications

• Skills/Abilities:

  • Possess a high level of attention to detail

  • Possess analytical and research skills

  • Able to make recommendations and decisions based on research outcomes

  • Able to interact effectively with management, HR business partners and employees

  • Result and proactive orientation

  • Demonstrate ability to work collaboratively with others

  • Strong verbal and written communication skills

  • Strong time management, scheduling and organizational skills.

  • Exceptional business partner focus skills and the ability to explain matters with confidentiality and tact

  • Working knowledge of SAP and MS Office

  • Able to work independently with periodic supervision

• Work Environment Requirements:

  • Regular and reliable attendance in the office, located in Portland, ME

  • Must be able to work in a collaborative open office work environment with some noise

  • Must be able to work on a computer with a minimum of 8 hours of screen time with continuous keyboard use

  • Must be able to answer and return incoming phone calls

  • Avangrid employees may be assigned a system emergency role and in the event of a system emergency, may be required to work outside of their regular schedule/job duties.

• Education & Experience Required:

  • Bachelor’s Degree preferred, no experience required OR

  • Associate’s Degree with a minimum of 3 years relevant experience OR

  • High School/GED equivalent with a minimum of 5 years relevant experience

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Company:

Mobility Information

Please note that any applicant who is not a citizen of the country of the vacancy will be subject to compliance with the applicable immigration requirements to legally work in that country.

At Avangrid we provide fair and equal employment and advancement opportunities for all employees and candidates regardless of race, color, religion, national origin, gender, sexual orientation, age, marital status, disability, protected veteran status or any other status protected by federal, state, or local law.
If you are an individual with a disability or a disabled veteran who is unable to use our online tool to search for or to apply for jobs, you may request a reasonable accommodation by contacting our People and Organization department at [email protected].

Avangrid employees may be assigned a system emergency role and in the event of a system emergency, may be required to work outside of their regular schedule/job duties. This is applicable to employees that will work in Connecticut, Maine, Massachusetts, and New York within Avangrid Network and Corporate functions.  This does not include those that will work for Avangrid Power.

Avangrid employees may also be assigned a NERC Reliability Standards compliance role supporting Critical Infrastructure Protection (CIP) and/or Operations and Planning (O&P) responsibilities. This is applicable to employees that will work in electric transmission, operations, and cyber security business areas in Connecticut, Maine, Massachusetts, and New York within Avangrid Network and Corporate business areas. NERC Reliability Standards compliance roles and responsibilities may include additional access protections, training, audit engagement, and required evidence retention, and will be communicated by the employee’s management.

Job Posting End Date: