About Us

At The Huntington, we believe that having a team of diverse backgrounds and voices working together will enable us to support and promote the appreciation of the humanities, the arts, and botanical science. The Huntington is proud to be an equal opportunity employer and is committed to providing employment opportunities regardless of race, religious creed, color, national origin, disability, sex, gender, gender identity, sexual orientation or any other characteristic protected by local, state or federal law.

The Huntington

Founded in 1919, The Huntington is a collections-based research and educational institution open to the public, housing world-class library, art, and botanical collections. Its mission is to support research and promote education in the arts, humanities, and botanical science and to display and interpret its extraordinary resources for diverse audiences.

The Culture

Here we are committed to the highest of standards in all that we do – from preserving and protecting the collections, to exhibitions, educational and scholarly programming, visitor and reader services, and beyond.  Achieving excellence across these pursuits requires a diversity of perspectives, expertise, experience, and methodologies. 

At The Huntington, our organizational Culture is shaped by the following core values: Intellectual curiosity, Collaboration, Stewardship, Belonging, and Integrity.

• Intellectual Curiosity: Knowledge, lifelong learning, and a spirit of inquiry are at the core of our mission and organizational culture.

• Collaboration: Teamwork and a collaborative attitude are important at all levels of The Huntington. We foster relationships internally among our departments and externally with organizations throughout the community.

• Stewardship: We are committed to the care and development of our collections, our financial and physical resources, our staff, and our community.

• Belonging: We strive to attract and maintain a workforce of individuals with diverse talents, backgrounds, and perspectives. Our organizational culture promotes a sense of welcome, inclusion, and connection.

• Integrity: We value respect and honesty, working to fulfill our mission with honor and ethical principles.

Job Description

About the Role

The Botanical Gardens & Grounds Project Manager (PM) supports the planning, coordination, and delivery of landscape, infrastructure, and site improvement projects across The Huntington’s campus. Reporting to the Botanical Gardens and Grounds Senior Project Manager, this role works across the full project lifecycle—from early planning and concept development through design, permitting, construction, and closeout. The role includes substantial hands-on coordination during active construction phases, including contractor oversight, site observation, and quality control.

The Project Manager serves as a key implementation partner, translating institutional goals, planning priorities, and design intent into clear scopes, schedules, consultant coordination, and built outcomes. Working closely with cross-functional teams, external consultants, contractors, and stakeholders, the PM ensures projects are well-coordinated, technically sound, fiscally responsible, and aligned with The Huntington’s standards for design excellence, accessibility, sustainability, and long-term stewardship.

This role requires a high level of organization, judgment, and adaptability, with the ability to manage complexity, support decision-making in early project phases, and maintain continuity across all stages of project delivery.

Essential Duties

Project Development, Design, and Planning

• Support feasibility analysis, pre-design planning, and early project development in collaboration with the Senior Project Manager and institutional stakeholders.

• Assist in defining project goals, scopes, phasing strategies, schedules, and ROM budgets.

• Coordinate concept and design development efforts with internal stakeholders and external consultants to advance projects from concept through permitting.

• Identify early risks, constraints, and decision points related to site conditions, permitting, and budget.

• Support preparation of RFPs/RFQs and consultant selection materials for planning and design phases.

Project Management, Construction, and Delivery

• Manage project schedules, budgets, and scopes across design, construction, and closeout phases.

• Provide day-to-day coordination of consultants, contractors, and internal teams during active design and construction phases.

• Maintain continuity across all project phases, ensuring approved concepts and design intent are carried through construction and closeout.

• Oversee construction administration activities, including submittals, RFIs, change orders, invoices, and punch lists.

• Coordinate quality assurance, site observations, and compliance activities during construction.

• Elevate key issues, risks, and decision points to the Senior Project Manager as projects advance.

Stakeholder, Contract, and Operational Coordination

• Support contract negotiation and administration with consultants, vendors, and contractors.

• Track and report on project budgets, including forecasting, invoicing, and cost projections.

• Coordinate procurement, delivery, and installation of project materials and donor-funded elements.

• Serve as the coordinating point of contact for internal and external teams on assigned projects.

• Support stakeholder and donor engagement through briefing materials, site walk-throughs, and coordination with Advancement and Interpretation teams.

• Maintain accurate and up-to-date project documentation, including schedules, correspondence, contracts, and construction records

• May perform other related duties as assigned

Candidate Skills & Qualifications:

• Bachelor’s degree in Landscape Architecture, Civil Engineering, or a related field.

• Minimum 3 years of professional experience managing landscape or site projects from pre-design and concept development through construction and closeout. 5+ years preferred.

• Demonstrated ability to manage multiple concurrent projects, priorities, and stakeholders across varying project phases.

• Demonstrated front-end project management skills, including scope definition, preliminary budgeting, schedule development, risk identification, and comfort working in early or evolving project phases.

• Experience coordinating interdisciplinary teams, consultants, contractors, and internal stakeholders.

• Knowledge of project delivery processes, including contract administration, RFIs, change orders, and budget tracking.

• Ability to read and interpret construction drawings and specifications.

• Familiarity with California state and local permitting processes, including public works permitting and CEQA.

• Strong written and verbal communication skills, including meeting facilitation and stakeholder coordination.

• Strong organizational skills and attention to detail, with the ability to maintain accurate and complete project documentation.

• Proficiency with Microsoft Office Suite, PDF markup tools, and project management software platforms; experience with AutoCAD, Bluebeam, and Adobe Creative Suite preferred.

• Software proficiency in Microsoft Office Suite, and PDF markup tools; proficiency in AutoCAD and Adobe Creative Suite preferred

• Experience working on projects in public gardens, educational campuses, cultural institutions, or mission-driven environments preferred.

• Flexibility to work in the field and remotely as required.

Working Conditions  

• The Huntington is an extensive and diverse campus; this position will be primarily located in an office with a requirement to operate in all interior and exterior environments with moderate noise. 

• May be required to work in outdoor setting with inclement weather conditions.

• Must be able to sit and perform computer-related functions for long periods of time.

• Finger dexterity is needed for data entry and computer use. 

• Must be able to access and traverse across a large campus on paved and unpaved roads.

• For safety working in certain environments the use of protective clothing or gear such as masks, gowns, coats, boots, goggles, gloves, or shields may be required.

• While performing the duties of this position, the employee is regularly required to talk or hear.

• Specific vision abilities required by this position include close vision, distance vision, color vision, peripheral vision and the ability to adjust focus.

• Must be able to operate a motor vehicle

• Must be able to lift up to 25lbs.

Compensation & Benefits 

We provide competitive compensation, generous benefits and perks for all eligible employees including: 

• Pay Range: $80,000.00-$95,000.00. Commensurate on experience

• Medical, Dental, Vision  

• 403(b) retirement plan and matching retirement plan with an outstanding employer match 

• Hybrid remote work schedule available 

• Considerable paid time off, including annual leave, sick leave, and holidays 

• Discounts for staff in The Huntington Store and restaurants 

• Free admission to various museums and cultural institutions 

• Free passes each month to welcome family and friends to visit the grounds 

The Application Process 

Please submit a cover letter and CV/resume as a single PDF attachment.  

You will have the opportunity to submit additional documents on the “My Experience” section of the application.