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Administrative Assistant- Dispatch
full-timeVenice

Summary

Location

Venice

Type

full-time

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About this role

Established in 2009, Impact Fire Services was the vision of a group of experienced industry professionals that wanted to build a best-in-class fire protection and life safety company. Through superior customer service and technical expertise, we have developed long-standing relationships with the leading businesses in our markets. We are a full-service fire protection company, providing installation, maintenance, inspection, monitoring, and retrofit of fire safety systems. Come join a dynamic team of fire protection professionals, many of whom carry NICET and manufacturer certifications in leading brands. Impact Fire has deep experience supporting many industries including retail, healthcare, education and restaurants.  Today, we operate over 30+ district offices and employ over 1,100 employees across multiple states throughout the USA.  

At Impact Fire Services you can learn a trade with multiple career paths in fire and life safety while benefiting from an employee focused company culture that allows you to gain mentorship and training provided by leading experts at one of the fastest growing companies in the industry. Whether you have transferable skills, prior industry experience, or are looking to start your journey, our apprenticeship programs will give you the support and knowledge you need to go further in your career.   

Why work with us?

At Impact Fire, we are a group of hardworking, dedicated fire protection professionals committed to protecting lives and property from fire. Our cohesive team spirit and customer service-oriented culture are expressed in all that we do. We operate with the belief that every team member plays a critical role in our success. We operate in 30+ district office locations across the United States, supporting industries ranging from retail and healthcare to education and restaurants.  

Please text “ImpactFire” to 512-722-7592 to connect with Ember, Impact Fire’s Recruiting Assistant, to learn more about this position and the company.


Benefits of joining Impact Fire Services   
 

When you join Impact Fire you will receive: 

  • Competitive compensation
  • Pay is on a weekly cycle, every Friday
  • Career Advancement Opportunities
  • Competitive benefits, including healthcare, dental, vision, life insurance, paid time off and holidays
  • Company paid short and long-term disability
  • Immediately vested in our 401(k) company match
  • Full-time employees participate in our Shared Ownership Program which offers a monetary bonus aligned to the company's long-term success.  This program fosters an ownership mindset and ensures that every employee meaningfully shares in the success they help create.
  • Exceptional guidance and support from our managers
  • Collaborative culture & environment 
  • Robust training opportunities with company reimbursement upon achieving required licensing
  • Apprenticeship programs for fire sprinkler, fire alarm and inspection positions
  • Opportunity to work alongside some of the best talent in the fire protection industry

This position is located in Venice, FL.


 
What You’ll Do:

 

  • Dispatch and coordinate client service work requests to repair and maintain fire protection components to include extinguisher, suppression, and sprinkler systems for our district office.
  • Follow-up on current customer jobs to make sure they are completed to the customer’s satisfaction.
  • Handle all escalated calls and research the problem to determine what issues may be affecting the customer.
  • Manage service level expectations which include the technician’s arrival & departure times, job quoting and providing timely updates.
  • Work with the Accounting Department on any billing issues and ensure that customers are invoiced in a timely manner.
  • Track customer paperwork and submit timely and accurately.
  • Work cross functionally with other teams and departments.
  • Answering phone calls and email messages and providing support to our customer base.  

 

Qualifications and Requirement:

  • Strong background in customer and interpersonal communication skills.
  • Proficiency of MS Office: Outlook, Excel, Teams.
  • Customer Service/Dispatch - provide helpful, courteous, accessible, responsive and knowledgeable support to staff, clients, and others, at all times.
  • Problem Solving - Identifies potential issues, find solutions by looking beyond the obvious, and apply effective methods for solving problems to support the business objectives.
  • Detailed oriented and demonstrate a high degree of accuracy when performing data entry and confidence working in a fast-paced environment.
  • Ability to analyze and revise operating practices to improve efficiency.

 

 Ideal Candidate Will have:

  • Strong verbal and written communication skills (Strong Phone Skills)
  • Professional
  • Sense of urgency
  • Detail oriented
  • Production/Task focused
  • Ability to multitask
  • Time management skills
  • Problem solving skills
  • Team player

Successful completion of a drug test and pre-employment background screening is required.  MVR checks are required for all driving positions. 

We look forward to talking with you about career opportunities with Impact Fire Services.  For consideration, please apply on-line.

Employment with an Equal Opportunity Employer (EOE) including disability/veterans.

Other facts

Tech stack
Customer Service,Interpersonal Communication,MS Office,Problem Solving,Detail Oriented,Time Management,Multitasking,Team Player

About Human Resources Team

We are an artful, lifestyle hotel with a legacy of delivering unique luxury experiences perpetuated by the timeless Hawaiian hospitality value of Lokomaika`i—giving selflessly with kindness. We believe that the key to our success is our people, and the key to their success is the genuine sense of trust and empowerment ingrained throughout all levels of staff. We are hospitality. We are Prince Waikiki.

Located at the epicenter of Honolulu's most exciting neighborhoods, Prince Waikiki offers guaranteed oceanfront panoramic views in 563 guestrooms and 33 luxury suites. The hotel also has its own golf course, 27 dramatic holes designed by Arnold Palmer and Ed Seay on the ‘Ewa Plain of O‘ahu with stunning views of the lush Wai‘anae Mountains.

Prince Resorts Hawaii, Inc., operates three hotels in Hawai‘i: the Prince Waikiki on O‘ahu, and the Hapuna Beach Prince Hotel and Mauna Kea Beach Hotel on Hawai’i Island. The company also operates three golf courses: Hawai’i Prince Golf Club, Hapuna Golf Course and Mauna Kea Golf Course.

For more about careers at Prince Waikiki visit: https://www.princewaikiki.com/careers/

Team size: 201-500 employees
LinkedIn: Visit
Industry: Hospitality
Founding Year: 1990

What you'll do

  • The Administrative Assistant- Dispatch will dispatch and coordinate client service work requests for fire protection components and follow up on customer jobs to ensure satisfaction. They will also manage service level expectations and work with the Accounting Department on billing issues.

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Frequently Asked Questions

What does a Administrative Assistant- Dispatch do at Human Resources Team?

As a Administrative Assistant- Dispatch at Human Resources Team, you will: the Administrative Assistant- Dispatch will dispatch and coordinate client service work requests for fire protection components and follow up on customer jobs to ensure satisfaction. They will also manage service level expectations and work with the Accounting Department on billing issues..

Why join Human Resources Team as a Administrative Assistant- Dispatch?

Human Resources Team is a leading Hospitality company.

Is the Administrative Assistant- Dispatch position at Human Resources Team remote?

The Administrative Assistant- Dispatch position at Human Resources Team is based in Venice, Florida, United States. Contact the company through Clera for specific work arrangement details.

How do I apply for the Administrative Assistant- Dispatch position at Human Resources Team?

You can apply for the Administrative Assistant- Dispatch position at Human Resources Team directly through Clera. Click the "Apply Now" button above to start your application. Clera's AI-powered platform will help match your profile with this opportunity and guide you through the application process. You can also learn more about Human Resources Team on their website.