About this role
Position
Executive Assistant
Company
Confidential
Location
GTA
Employment Type: Full Time, Permanent, Existing position
Salary: $75k - $80k + discretionary bonus
We’re hiring an Executive Assistant for our client, who will be responsible for supporting our client’s Executive Team in managing day-to-day operations and ensuring the smooth running of the organization. This role involves anticipating needs, offering solutions, and handling tasks with a high level of professionalism and confidentiality. The successful candidate will be proactive, detail-oriented, and able to manage multiple projects simultaneously.
Our client offers:
- Flexible and hybrid work schedule (2 days in office, 3 days working from home)
- A competitive compensation package, plus comprehensive Health & Dental benefits
- Continuing education training and programs
Here’s what you will do as their Executive Assistant:
- Provide comprehensive administrative support to executive leadership, including managing calendars, scheduling meetings, and maintaining email inbox
- Arrange complex travel itineraries, including flights, accommodations, and ground transportation, ensuring efficiency and cost-effectiveness
- Manage expense claims for all corporate credit cards, including making purchases and reconciling for billing/payment
- Prepare documents and presentation material for Board of Directors meetings
- Work with sensitive information and maintain confidentiality, including editing PowerPoint presentations
- Create and maintain company organizational chart
- Manage all incoming mail, taking notice of required actions and due dates to ensure timeliness of response and required actions, control inbound and outbound courier services
- Order office supplies as required
- Complete any miscellaneous requests from the Leadership Team as required
Here’s what we’re looking for:
- 5+ years of experience as an Executive Assistant supporting an Executive Team
- Degree or Diploma in business administration or a related field
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint and Outlook)
- Strong organizational and time management skills, with the ability to prioritize tasks
- Ability to multitask and manage multiple priorities in a fast-paced environment
- Excellent verbal and written communication skills
- Utmost professionalism and ability to handle confidential information with discretion
- Detail-oriented and proactive, with a problem-solving mindset
- Ability to embrace change and seek learning opportunities
HR à la carte is committed to meeting the accessibility needs of all applicants throughout the recruiting and selection process. Please let us know about any accommodation and/or support requirements. Please note that only those candidates selected for an interview will be contacted.
Please note: we are only accepting applications from those authorized to work in Canada and we are not currently sponsoring any work visas.
Use of AI in Hiring: We may use AI-assisted tools to enhance the efficiency of the recruitment process for our clients. However, all applications are reviewed by human recruiters, and all hiring decisions are made by human decision-makers.
Other facts
About HR à la carte
From hiring, performance management, to managing difficult employee issues and firing, we can help you maximize performance, maintain compliance and minimize risk at prices you can afford.
Affordable, Bilingual HR Consulting Services: Engage cost effective HR professionals to save time and money. Are you an HR expert but don’t have the time or staff to implement your human resources programs? Do you need to outsource for a bilingual HR professional to supplement your staff?
Tap into the expertise of the HR à la carte team for HR consulting services. We will complement your staff by executing on your human resources strategies.
We understand the challenges you face on a day-to-day basis as all of our human resources consultants lived that reality prior to joining HR à la carte; so we are in the best position to be able to help you reach your goals. The bottom line: as your HR outsourcing partner we’re here to provide you with HR consulting services that will allow you to be successful.
Recruit the Right People: With our full service or a la carte options to assist you with any or all of the steps of the recruiting process.
Downloadable Templates and Toolkits: Whether you need a single document or an entire HR toolkit, you can simply download what you need when you need it and save money on human resources practices development. All of our HR documents have been designed with you the customer in mind. If you don’t have the time to customize or implement an HR policy or program, we can help you with our affordable HR Consulting Services.
Contact us now to find out how we can save you 50% or more in fees at [email protected] or 1 888 919 7422.
What you'll do
- The Executive Assistant will provide comprehensive administrative support to the executive leadership, including managing calendars and scheduling meetings. They will also arrange complex travel itineraries and manage expense claims for corporate credit cards.
Ready to join HR à la carte?
Take the next step in your career journey