Overview

Looking to be part of something more meaningful? At HonorHealth, you’ll be part of a team, creating a multi-dimensional care experience for our patients. You’ll have opportunities to make a difference. From our Ambassador Movement to our robust training and development programs, you can select where and how you want to make an impact. HonorHealth offers a diverse benefits portfolio for our full-time and part-time team members designed to help you and your family live your best lives. Visit honorhealth.com/benefits to learn more. Join us. Let’s go beyond expectations and transform healthcare together. HonorHealth is one of Arizona’s largest nonprofit healthcare systems, serving a population of five million people in the greater Phoenix metropolitan area. The comprehensive network encompasses six acute-care hospitals, an extensive medical group with primary, specialty and urgent care services, a cancer care network, outpatient surgery centers, clinical research, medical education, a foundation, an accountable care organization, community services and more. With nearly 17,000 team members, 3,700 affiliated providers and close to 2,000 volunteers dedicated to providing high quality care, HonorHealth strives to go beyond the expectations of a traditional healthcare system to improve the health and well-being of communities across Arizona. Learn more at HonorHealth.com.

Responsibilities

Job SummaryThe Program Administrator for the Center for Translational Science at the HonorHealth Research Institute supports its research programs by overseeing daily operations and administrative functions. This role requires sound judgment, discretion, and initiative in managing complex tasks. Key responsibilities include coordinating schedules and events, managing budgets and records, supporting leadership activities, and ensuring compliance with established policies and procedures.Essential Functions

• Administrative Support: Provides executive-level support for the Director of Research Program Management and the Director of Longevity Prevention & Intercept Research. Responsibilities include scheduling meetings, managing calendars, coordinating travel, preparing expense reports, and supporting staff onboarding.
• Communication: Serve as the primary point of contact for internal and external stakeholders, ensuring clear, consistent communication throughout the Center. This involves preparing Center communications, updating website content, and organizing and maintaining Center documents.
• Reporting: Create reports and presentations for Center leadership that summarize key metrics, project outcomes, and overall progress of the Center.
• Budget Management: Assist in developing and overseeing the Center’s budget, monitor expenses, and prepare financial reports to ensure budget compliance and support financial planning.
• Data Management: Maintain accurate records and databases, ensuring information is current, accessible, and accurately reflects project statuses.
• Policy Implementation: Develops and enforces effective administrative and operational policies that boost the success of the Center’s research programs. Assists in implementing and ensuring compliance with institutional policies and procedures.
• Event Planning: Coordinates workshops, meetings, conferences, or other special events both on-site and off-site; manages logistics, scheduling, agendas, and participant communications.
• Performs other duties as assigned.
• The above job responsibilities describe the general nature and level of work to be performed. It does not restrict management’s right to assign or re-assign duties at any time.

Education

• Bachelor’s degree OR 4 years of experience as an executive administrative assistant, program coordinator, or similar role in a non-profit research environment – in Relevant Field - Required

Experience

• Excellent communication, problem-solving, and organizational skills, with meticulous attention to detail. - Preferred
• Experience in onboarding new staff and overseeing administrative processes. - Preferred
• Ability to handle multiple tasks, prioritize workload, and demonstrate initiative with minimal supervision. - Preferred
• Capable of managing and executing special projects and supporting management initiatives. - Preferred
• Strong interpersonal skills with the ability to engage with clinicians, faculty, staff, and diverse internal and external stakeholders. - Preferred
• Proficiency in Microsoft Office Suite and Adobe Acrobat. - Preferred
• Experience in a research environment. - Preferred

License and Certifications