Job Posting Details

The External and Alumni Relations Team of the HKUST Business School (the School) is recruiting an Officer to help enhance alumni outreach and engagement by efficiently managing a robust alumni database and coordinating events. As an Officer, he/she will ensure alumni profiles are current and accessible, and generate engagement reports to support the School’s strategic planning. We expect the appointee to be attentive to details and good at numbers. Shortlisted candidates will be invited to attend a written and statistics test.

Major Responsibilities

• Provide administrative and logistical support for events and outreach activities, including but not limited to procurement and financial documentation
• Maintain accurate alumni records and support the updates in the alumni database management system
• Prepare reports on alumni outreach and engagement activities
• Update and maintain alumni website, and other communication channels
• Support the coordination with the internal and external stakeholders
• Perform any other duties and responsibilities as assigned by the team head or supervisor(s). Irregular working hours (including evenings, weekends and public holidays) will be required occasionally.

Requirements

• Bachelor’s Degree in Marketing, Statistics, or relevant fields
• At least 4 years of relevant work experience in marketing, analytics, or event administrative coordination
• Attention to details, well-organized, strong analytical, and interpersonal skills
• A strong sense of responsibility, excellent communication, multitasking and self-motivation to work independently
• Positive attitude, strong team spirit, and a collaborative mindset
• Proficiency in Microsoft Office applications and Chinese word processing, especially MS Excel
• Proficiency in written and spoken English and Chinese (including Putonghua)
• Knowledge and experience of Adobe Illustrator/ Photoshop/ Premier Pro/ Final Cut Pro, and Canva will be an advantage

(Duration: 2 years, renewable)

(Applicants who have responded to the previous advertisements need not re-apply.)

Starting salary will be commensurate with qualifications and experience.  Fringe benefits including annual leave, medical and dental benefits will be provided.  A gratuity will be payable upon successful completion of contract.

Review of applications will continue until the position is filled. 

(Information provided by applicants will be used for recruitment and other employment-related purposes.  Applicants should read the Personal Information Collection Statement before submission of application.)

HKUST is an equal opportunities employer and is committed to our core values of inclusiveness, diversity, and respect.