Job Posting Details

As announced by the Government of the Hong Kong Special Administrative Region, HKUST will establish Hong Kong’s third medical school. We are now seeking dedicated, high-caliber and motivated individuals to join our dynamic and supportive team in various posts related to student admissions. Appointees will play a crucial role in supporting key aspects of the School across the whole student recruitment and admissions process. Appointment will initially be made under the Office of the Dean of Science, transferring to the School of Medicine upon its establishment.

Key Responsibilities

Appointees will be entrusted with key responsibilities that include, but are not limited to:

• Support development and implementation of admission policies, criteria, and procedures for the 4-year graduate entry MBBS program, ensuring alignment with University policies overall, as well as compliance with local accreditation and regulatory requirements.
• Provide administrative and executive support for the planning and operation of student admission activities, including student recruitment events and marketing campaigns, updating websites and publications, managing the application system, processing applications and verifying official documents, coordinating interviews, issuing admission offers, enrolment, and handling enquiries, etc.
• Support relevant committees, meetings and interview panels, including logistics and scheduling, and preparing relevant documents and reference materials, to facilitate smooth admissions processes and operations.
• Maintain accurate records of applicants, admissions decisions, and related statistics and maintain relevant databases.
• Compile and analyze admission data for senior management’s consideration, to support  continuous improvement of student admissions within the School.
• Supervise and mentor junior staff where appropriate, foster a collaborative and innovative work environment in pursuit of achieving the University’s goals.
• Perform additional duties as assigned by supervisor.

Requirements

• Applicants should hold a bachelor's degree, with higher relevant degree(s) and/or other professional qualifications an advantage for more senior posts, and relevant post-qualification work experience within a sizeable organization or tertiary institution within the education sector (minimum 2-3 years for Officer, 3-5 years for Assistant Manager, 5-8 years for Manager posts).
• Good knowledge and experience of best practices in tertiary-level student admissions, including student information systems, with an understanding of the unique opportunities and challenges in the medical education landscape.
• Exceptional communication and interpersonal skills, with the ability to collaborate effectively and work well with diverse teams and individuals and motivate others.
• Strong organizational and problem-solving abilities, along with good analytical skills and attention to detail.
• Ability to multi-task, with the capacity to work independently and take proactive ownership of responsibilities to meet deadlines.
• Proficiency in written and spoken English and Chinese (Cantonese and Putonghua).
• Good IT and computer application skills.

Work outside normal office hours, including weekends/public holidays or evenings may occasionally be required.

Starting salary will be commensurate with qualifications and experience.  Fringe benefits including annual leave, medical and dental benefits will be provided where applicable.  Appointments will initially be made on a 2-year contract with contract-end gratuity, renewable subject to good performance and mutual agreement.

Shortlisted candidates will be invited to attend an interview and/or written test.

Applicants should apply online, indicating the level of the post sought, and upload an up-to-date curriculum vitae. Review of applications will continue until the posts are filled. 

(Information provided by applicants will be used for recruitment and other employment-related purposes.  Applicants should read the Personal Information Collection Statement before submission of application.)

HKUST is an equal opportunities employer and is committed to our core values of inclusiveness, diversity, and respect.