Job Posting Details

The HKUST Fok Ying Tung Graduate School (FYTGS) is the university-wide office overseeing the entire administrative scope for postgraduate (PG) education. It partners with academic units and other stakeholders to ensure consistent policy and quality control over all PG programs. This includes coordinating student recruitment and admissions, as well as providing all-round oversight on PG students’ qualifications, graduation, and any other areas related to PG affairs.

The appointee will be required to provide administrative and logistical support for student admission, outreach activities and the office’s ad hoc projects / tasks. The primary duties include, but are not limited to, issuing admission offers, verifying official documents, processing visa applications, handling enquiries, updating websites and publications, compiling statistics and maintaining databases, providing support to events and meetings, and performing any other duties as assigned. Working outside regular office hours is required occasionally.

Applicants should have a bachelor’s degree/ associate degree with good command of written and spoken English and Chinese (including Putonghua), and proficiency in Microsoft Office applications (Word, Excel and PowerPoint) and website management. They should have a logical, solution-focused, and service-oriented mindset who can perform multiple tasks, work under pressure and tight timelines, and be good team players with competent interpersonal and communication skills and strong sense of responsibility.  (Duration: 2 years, renewable)

Shortlisted candidates would be invited for an interview and a written test. (Duration: 2 years, renewable)

(Applicants who have responded to the previous advertisements need not re-apply.)

Starting salary will be commensurate with qualifications and experience.  Fringe benefits including annual leave, medical and dental benefits will be provided.  A gratuity will be payable upon successful completion of contract.

Review of applications will commence from 21 January 2026 and continue until the position is filled.   

(Information provided by applicants will be used for recruitment and other employment-related purposes.  Applicants should read the Personal Information Collection Statement before submission of application.)

HKUST is an equal opportunities employer and is committed to our core values of inclusiveness, diversity, and respect.