About this role
Job Type: Full-time, long-term contractor
Workplace: Remote
Schedule: Full-time, aligned with U.S. business hours (Eastern Time Zone)
Compensation: $900 - $1,300 USD
We're seeking a Sales-Focused Executive Assistant to join our banking team in an entry-level capacity. This role centers on managing client communications, coordinating follow-ups, and ensuring no sales or investor opportunities slip through the cracks. You'll be responsible for maintaining calendars, organizing contacts, and supporting CRM operations to maximize efficiency. The position requires strong process orientation and the ability to work independently while maintaining exceptional attention to detail. This is an opportunity to directly impact business growth by streamlining operations and freeing up leadership time for strategic initiatives.
HireHawk connects ambitious professionals with dynamic banking institutions that value operational excellence and client relationship management.
We're looking for someone with strong follow-up discipline and process orientation who can work independently and proactively handle operational and CRM-related tasks. The ideal candidate is extremely detail-oriented, organized, and possesses strong written communication skills with a sales-minded approach to understanding follow-up urgency. You should be reliable, responsive during peak business hours, process-driven, and accountable in your work approach.
• Manage client calls and emails to ensure timely and professional communication
• Execute systematic follow-ups to prevent missed sales and investor opportunities
• Maintain and organize calendars to optimize leadership scheduling and availability
• Support CRM cleanup and contact organization to improve data accuracy and accessibility
• Proactively manage action items and streamline communication processes to enhance operational efficiency
- Prior professional experience as an Executive Assistant or in sales/administrative support roles.
- Demonstrated experience supporting founders or executive leadership teams.
- Experience in Consumer Packaged Goods (CPG) and/or e-commerce is strongly preferred.
- Ability to manage and execute follow-ups for 10–16 client calls per day.
- Advanced skills in email triage and calendar management.
- Proven experience in sales support, executive assistance, or other revenue-facing administrative roles.
- Proficiency with HubSpot CRM.
- Advanced proficiency in Google Suite, including Gmail, Calendar, and Drive.
- Some college coursework completed, reflecting foundational professional readiness.
- Strong communication and organizational skills to support day-to-day operational efficiency.
• Access to a $200k+ perk marketplace with instant discounts on 150+ services
• Access up to 50% of approved earnings before payday (no credit checks or fees)
• On-time, in-currency pay
Other facts
About HireHawk
At HireHawk, we make a promise to our customers – a promise to not only meet, but consistently exceed, expectations.
Our energetic, committed team has a depth and diversity of experience, with competence in fields as varied as the humanities, engineering, marketing and business management. Team HireHawk is represented equally by both sexes, and works with a well-rounded perspective.
HireHawk’s wide service network is another advantage. We are able to delight customers everywhere in the country.
What you'll do
- The Sales-Focused Executive Assistant will manage client communications, coordinate follow-ups, and maintain calendars to optimize leadership scheduling. This role is crucial for ensuring that no sales or investor opportunities are missed and for streamlining operations.
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