About this role
Job Type: Full-time, long-term contractor
Workplace: Remote
Schedule: Full-time, aligned with U.S. business hours (Eastern Time Zone)
Compensation: $600 - $900 USD
Join our dynamic law practice as an Operations Assistant, where you'll play a vital role in supporting daily business operations and client transitions. This entry-level position offers the opportunity to work in a fast-paced legal environment while developing essential operational skills. You'll collaborate closely with our Operations Department to ensure smooth client file transfers and maintain accurate records. The role involves coordinating with various stakeholders, including clients, medical providers, and insurance companies. Perfect for detail-oriented professionals looking to build their career in legal operations.
A progressive law practice committed to delivering exceptional client service while maintaining the highest standards of confidentiality and operational excellence.
We're seeking a professional with excellent verbal and written communication skills and strong business acumen. The ideal candidate demonstrates exceptional attention to detail and thrives in fast-paced environments where precision and confidentiality are paramount.
• Coordinate comprehensive client transition processes, ensuring accurate file transfers while maintaining strict confidentiality of sensitive information
• Draft and distribute notification letters to medical providers, insurance companies, and relevant parties regarding changes in client representation status
• Maintain detailed records and update internal databases to accurately reflect client status changes and operational transitions
• Support operational efficiency by scheduling team meetings, distributing meeting minutes, and updating internal procedure documents
• Collaborate with management to identify and resolve operational issues while ensuring seamless daily business operations
- Hands-on experience supporting an Operations team within a legal services environment.
- Advanced proficiency in Microsoft Office, with exceptional Excel skills for data management and analysis.
- Professional work experience in a U.S. business environment.
- Strong analytical skills with the ability to process and interpret high-volume datasets.
- Proven ability to manage spreadsheets and perform complex data manipulation in Microsoft Excel.
- Working knowledge of internet-based software, spreadsheet applications, and word processing tools.
- Some college coursework completed, demonstrating foundational academic and professional preparation.
- Strong commitment to maintaining confidentiality of sensitive client information and internal work product.
- Excellent communication skills, including drafting correspondence and coordinating cross-department transitions.
- Ability to accurately update and maintain complex internal databases and documentation systems.
• Access to a $200k+ perk marketplace with instant discounts on 150+ services
• Access up to 50% of approved earnings before payday (no credit checks or fees)
• On-time, in-currency pay
Other facts
About HireHawk
At HireHawk, we make a promise to our customers – a promise to not only meet, but consistently exceed, expectations.
Our energetic, committed team has a depth and diversity of experience, with competence in fields as varied as the humanities, engineering, marketing and business management. Team HireHawk is represented equally by both sexes, and works with a well-rounded perspective.
HireHawk’s wide service network is another advantage. We are able to delight customers everywhere in the country.
What you'll do
- The Operations Assistant will coordinate client transition processes and maintain accurate records. This role involves collaborating with various stakeholders to ensure smooth client file transfers and operational efficiency.
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