Accounts Payable Specialist

Job Summary:

The Accounts Payable Specialist is responsible for processing vendor invoices, reconciling accounts, and ensuring payments are made accurately and in a timely manner. The Accounts Payable Specialist collaborates with internal and external stakeholders to resolve discrepancies and maintains the integrity of the data.

Principal Duties and Responsibilities:

• Process a high volume of vendor invoices and employee reimbursement requests with accuracy and efficiency, while adhering to company policies and deadlines.
• Manage shared inboxes and respond promptly to internal and external inquiries.
• Utilize SAP and other accounting tools to manage full-cycle accounts payable processes, including review, data entry, matching and application of invoices.
• Verify invoice details, approvals, and coding to ensure accuracy and validity of supporting documentation as well as compliance with company policies.
• Reconcile AP aging reports and vendor statements, investigate and partner with internal and external stakeholders to resolve discrepancies.
• Actively research and resolve discrepancies or outstanding balances related to invoices and open purchase orders.
• Communicate directly with vendors to address billing and payment related questions and resolve issues.
• Prepare and execute scheduled payment runs using approved payment methods.
• Assist with onboarding new vendors and maintaining accurate and up to date vendor master records, including W-9 documentation and payment information.
• Review and analyze vendor patterns to identify recurring discrepancies and partner with vendors and internal stakeholders to resolve them.
• Maintain positive working relationships across departments and vendors.
• Communicate clearly and professionally, both written and verbally.
• Support non-traditional hours as needed to support the business.
• Other accounting duties and projects as assigned.

This is not an exhaustive list of duties or functions and may not necessarily comprise all of the "essential functions" for purposes of the ADA.

Expected Areas of Competence (i.e., knowledge, skills, and abilities)

• Effective communication inside organization (manager, peers and business partners), as well as externally (vendors).
• Motivated, self-starter willing to meet strict deadlines and time constraints, and respond to changes in priorities.
• Demonstrates problem resolution skills and characteristics of high potential for future developmental opportunities.
• Strong attention to detail, accuracy and manages time appropriately.
• Ability to establish relationships and communicate effectively with key stakeholders (business partners and vendors) to investigate and resolve invoice, payment, and purchase order discrepancies to ensure timely vendor payments.
• Understanding of Generally Accepted Accounting Principles (GAAP)

Education/Experience Requirements 

• High attention to detail with a strong focus on accuracy.
• Organized, dependable, and able to manage multiple priorities.
• Clear professional communicator with a service-oriented approach
• Comfortable working in a fast-paced, deadline-driven environment.
• Collaborative team player who takes ownership of their work.
• Must have experience with accounting systems for medium-to-large businesses, SAP a plus.
• Proficiency in Microsoft Excel and Microsoft Word.
• Minimum 2-years’ experience in A/P processing
• High school diploma or GED, associate’s degree in accounting or higher strongly preferred.

Travel Requirements

 N/A