Summary of Responsibilities:

The Part-Time Project Coordinator supports the Media and Design Project Director by coordinating day-to-day project logistics, timelines, and communication. This role helps ensure creative projects move forward smoothly by tracking details, updating systems, and supporting internal stakeholders with clarity and consistency. The Project Coordinator operates within established project management systems and processes, executing direction provided by the Project Director.

Specific Duties and Responsibilities:

1. Support project coordination and execution.
   1. Assist with coordinating creative projects across graphics, video, print, digital, and campaigns.
   2. Track project timelines, milestones, and deliverables to ensure work stays on schedule.
   3. Update project management tools with accurate status, notes, and documentation.
   4. Flag risks, delays, or missing information to the Project Director in a timely manner.
2. Manage project communication and logistics.
   1. Communicate project updates, deadlines, and next steps to internal team members as directed.
   2. Assist with scheduling meetings, reviews, and project-related check-ins.
   3. Help ensure stakeholders have the information needed to move projects forward efficiently.
3. Support intake, documentation, and workflow processes.
   1. Assist with creative request intake by gathering required information and confirming scope details.
   2. Maintain organized project documentation, files, and records within established systems.
   3. Follow defined workflows for revisions, approvals, and delivery.
4. Provide operational and administrative support.
   1. Assist with time tracking, workload reporting, and basic project data collection.
   2. Support logistical coordination related to events, campaigns, or production needs as assigned.
   3. Perform additional project-related tasks as directed by the Project Director.

Other Duties

These duties describe the non-essential function of the job.  

• Affirm and uphold the Statement of Faith and the Core Values and DNA of the College, exemplifying all by word and lifestyle.
• Perform other duties as assigned in support of Media and Design and Highlands College.

Qualifications

Personal Characteristics

• Highly organized and detail-oriented.
• Reliable, responsive, and follow-through driven.
• Comfortable working within established systems and direction.
• Service-minded team player with a positive, life-giving attitude.
• Able to remain calm and focused in a fast-paced environment.

Essential Traits

• Task-oriented and dependable.
• Clear communicator.
• Coachable and eager to learn.
• Flexible and adaptable to changing priorities.

Abilities & Skills

• Ability to track multiple projects and deadlines simultaneously.
• Strong written and verbal communication skills.
• Ability to follow processes, apply feedback, and maintain accuracy.
• Comfortable using project management tools and basic productivity software.
• Ability to work independently on assigned tasks while escalating issues appropriately.

Knowledge

• Foundational understanding of project coordination or administrative support practices.
• Familiarity with creative workflows or production environments preferred but not required.

Education

• Education, training, or equivalent experience demonstrating organizational, communication, or coordination skills.

Experience

• 0–2 years of experience in project coordination, administrative support, or a related role preferred.
• Experience supporting teams, managing details, or coordinating tasks is a plus.

Extent of Public Contact:

• Medium

Physical Demands:

• Low physical risk exposure.
• Ability to work on-site and move between meetings or workspaces as needed.