MHS COM Coordinator
full-time•Honolulu
Summary
Location
Honolulu
Type
full-time
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About this role
Why Hickam Communities?
At Hickam Communities, we turn housing into homes. We recognize that our team members are responsible for our growth and success, and we challenge them to constantly be their best in our fast-paced workplace. We value results, teamwork, innovation, and mutual respect. Come join our team and be part of a nationally recognized leader in property management and development, where we view ourselves as trailblazers as we tackle the challenges ahead.
Our Benefits:
- Generous time off policies (including 11 paid holidays, generous Accrued Time Off increasing with years of service, paid sick time, annual day of service, and floating holiday)
- 401(k) plan with a company match
- Various comprehensive Medical, Dental, & Vision plan options for you and your family
- Flexible Spending Account and Dependent Care Flexible Spending Account
- Long Term Disability, Basic Term Life and AD&D, optional supplemental life insurance
- Tuition Reimbursement program and continuous training and development opportunities
- Wellness program (group challenges, seminars, gym membership reimbursement)
- Employee Assistance Program
The COM Coordinator will coordinate and facilitate the administration of the Change of Occupancy Maintenance (COMs) in accordance with time, budget and quality expectations. Work closely with COM Manager, Leasing Manager and Community Managers.
Primary Responsibilities:
- Scheduling and coordination of COM work (Internal and Contracted): Ensure scope and tasks required are identified for COM including accurate estimations of time and cost to complete repairs. Utilize the YARDI database to manage COM process including creation and update of COM packages, generation of purchase orders.
- Verify that labor and parts entries are entered on all work orders. Reconcile technician labor hours in Yardi.
- Ensure consistent and accurate communication between maintenance department and community/leasing offices.
- Reporting: Generate and review appropriate weekly and monthly maintenance reports to determine if there are any current or potential issues. Make recommendations for solutions.
- May schedule and adjusts technician’s daily work load.
- May be responsible for duties of COM Manager, Other Department Managers, Resource Manager and Field Supervisors in their absence or as required.
Job Requirements:
- High School diploma or GED required
- 1 year previous administrative experience
- Experience with computer systems required which, include web based applications and some Microsoft Office applications which includes Outlook, Word, Excel, PowerPoint or Access.
- Read, and write in English in order to understand basic instructions and take direction from supervisors; communicate effectively with clients, visitors and other organization staff; and respond to basic questions.
- Understand spoken English in order to follow basic instructions and take direction from supervisors; communicate effectively in basic English with clients, visitors and organization staff in response to routine questions.
- Interact respectfully with other clients, visitors, organization staff and/or external contacts to offer ideas, identify issues, obtain information or deliver services.
- Must have a current vehicle license in good standing and meet the driving records standards outlined in the Company Safe Vehicular Operations Policy
Other facts
Tech stack
Scheduling,Coordination,Communication,Reporting,Administrative Skills,YARDI Database,Microsoft Office,Customer Service
About Hickam Communities LLC
Team size: 51-200 employees
Industry: Real Estate
What you'll do
- The COM Coordinator will coordinate and facilitate the administration of Change of Occupancy Maintenance (COMs) while ensuring adherence to time, budget, and quality expectations. Responsibilities include scheduling COM work, managing the YARDI database, and ensuring effective communication between departments.
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Frequently Asked Questions
What does a MHS COM Coordinator do at Hickam Communities LLC?
As a MHS COM Coordinator at Hickam Communities LLC, you will: the COM Coordinator will coordinate and facilitate the administration of Change of Occupancy Maintenance (COMs) while ensuring adherence to time, budget, and quality expectations. Responsibilities include scheduling COM work, managing the YARDI database, and ensuring effective communication between departments..
Why join Hickam Communities LLC as a MHS COM Coordinator?
Hickam Communities LLC is a leading Real Estate company.
Is the MHS COM Coordinator position at Hickam Communities LLC remote?
The MHS COM Coordinator position at Hickam Communities LLC is based in Honolulu, Hawaii, United States. Contact the company through Clera for specific work arrangement details.
How do I apply for the MHS COM Coordinator position at Hickam Communities LLC?
You can apply for the MHS COM Coordinator position at Hickam Communities LLC directly through Clera. Click the "Apply Now" button above to start your application. Clera's AI-powered platform will help match your profile with this opportunity and guide you through the application process. You can also learn more about Hickam Communities LLC on their website.