HF
Invoicing Specialist
full-time•South Brunswick Township
About this role
Hermann Services Inc., headquartered in Monmouth Junction, NJ offers trucking transportation, brokerage, warehouse, and packaging services throughout the United States, specializing in the Northeast and Gulf Coast/Texas Regions. Our offices and facilities are located in New Jersey, Texas, Delaware, and Maryland. Launched in 1927 when Fred J. Hermann purchased his first truck, the Hermann name has since stood for integrity, value, service, and logistics expertise.
Invoicing Specialist
About the Role:
The Entry Level Invoicing Specialist plays a crucial role in the logistics, transportation and warehousing industry by ensuring accurate and timely billing processes. This position is responsible for managing invoices, verifying billing information, and resolving discrepancies to maintain financial integrity. The specialist will collaborate with various departments to gather necessary data and ensure that all transactions are recorded correctly. By maintaining organized records and adhering to company policies, the specialist contributes to the overall efficiency of the billing department. Ultimately, this role supports the financial health of the organization and enhances customer satisfaction through accurate billing practices.
Minimum Qualifications:
- High school diploma or equivalent.
- Basic understanding of accounting principles.
- Proficiency in Microsoft Office Suite, particularly Excel.
Preferred Qualifications:
- Experience in a billing or accounting role, even if through internships or part-time positions.
- Familiarity with billing software or ERP systems.
- Associate's degree in accounting, finance, or a related field.
Responsibilities:
- Prepare and issue invoices to clients based on services rendered and contractual agreements.
- Review and verify billing information for accuracy, including rates, quantities, and payment terms.
- Communicate with clients and internal teams to resolve any billing discrepancies or inquiries.
- Maintain organized records of all billing transactions and ensure compliance with company policies.
- Assist in the preparation of financial reports related to billing and revenue.
Skills:
- Attention to detail to ensure accuracy in invoicing and protect company revenue.
- Strong communication skills for liaising with clients and internal teams, and resolving issues promptly.
- Proficiency in Excel and other software tools for daily data management and report generation.
- Organizational skills to maintain accurate records and ensure compliance with billing procedures.
- Basic understanding of accounting principles to interpret financial data and support the billing process.
What you'll do
- The Invoicing Specialist is responsible for preparing and issuing invoices, verifying billing information, and resolving discrepancies. This role also involves maintaining organized records and assisting in financial report preparation.
About Hermann Forwarding
Founded in 1927, Hermann Services, Inc. is a 4th generation family-owned and operated company that serves as your comprehensive resource for all your transportation and warehousing needs in the Eastern and Southwest US. Leave your logistics to us!
Hermann maintains an integrated network of asset-based and 3PL logistics systems nationwide supported by state-of-the-art technologies. Our large, "smart" fleet of EOD-equipped, energy efficient transportation equipment can handle any type of load from same-day deliveries to long-haul truckload services.
With over 2 million square feet of warehouse space, Hermann Warehouse Corporation is equipped to handle all your storage and supply chain needs. We specialize in handling a diverse array of food, industrial and consumer products – ranging from AIB Superior Food Grade to Hazmat storage, with capabilities to provide cross-docking, transloading, container drayage, and much more.
2023 and 2024 - NJ Best Places to Work recipient
2023 and 2024 - NJBIZ Family Owned Business of the Year
2024 - Houston Business Journal Best Family-Owned Business recipient
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Frequently Asked Questions
What does a Invoicing Specialist do at Hermann Forwarding?
As a Invoicing Specialist at Hermann Forwarding, you will: the Invoicing Specialist is responsible for preparing and issuing invoices, verifying billing information, and resolving discrepancies. This role also involves maintaining organized records and assisting in financial report preparation..
Is the Invoicing Specialist position at Hermann Forwarding remote?
The Invoicing Specialist position at Hermann Forwarding is based in South Brunswick Township, New Jersey, United States. Contact the company through Clera for specific work arrangement details.
How do I apply for the Invoicing Specialist position at Hermann Forwarding?
You can apply for the Invoicing Specialist position at Hermann Forwardingdirectly through Clera. Click the "Apply Now" button above to start your application. Clera's AI-powered platform will help match your profile with this opportunity and guide you through the application process.