Events Co-ordinator - E&A

Overview

Events Co-ordinator - Europe & Africa

Herbalife Europe Limited / Herbalife U.K. Limited, Uxbridge, Middlesex, UB8 1HB

About the team and role:

The team manages events across multiple countries with different languages, customs, and cultural expectations. This requires strong adaptability and cultural sensitivity. They are a dedicated team who fully support one another to ensure that every event goes above and beyond expectations.

The Event Co-ordinator will support the planning and execution of regional events across Europe and Africa, ensuring seamless logistics and exceptional attendee experience. This role involves travel for onsite support and site visits, as well as administrative and operational tasks.

In this role you will:

• Event Planning: Support the team with planning the annual calendar of regional events, inclusive of physical and virtual events up to 20,000 attendees.
• Support onsite delivery, including travel to event locations and conducting site visits as required
• Budget management: Working with the wider events team to understand the budget allocation for each element of the event, manage and reconcile each line you are responsible for.
• Manage registration platforms, ensuring accurate attendee data and smooth user experience.
• Support the Coordination of catering for the event to meet event requirements and dietary needs.
• Prepare and maintain hotel rooming lists for attendees and staff.
• Handle venue riders and requirements, ensuring compliance with technical and operational specifications.
• Support with the event gifting/registration gifts from ideas to briefing suppliers and selection.
• Provide general administrative support, including documentation, scheduling, and reporting.
• Collaboration: Partnering with peers, colleagues and wider teams, across the Regional events to ensure best practice are shared  
• Brand compliance: Ensuring all event materials, event activities, align with our brand guidelines, tone of voice and business objectives 
• Trends and market research: continually seek out new trends and innovations to enhance event experience, improve efficiencies, to improve the Distributor experience 

Our requirements:

• Strong organisational and time management skills with strong attention to detail. 
• Excellent communication and interpersonal abilities for working with diverse teams and vendors. 
• Ability to manage multiple tasks and deadlines in a fast paced environment. 
• Problem solving mindset and flexibility to adapt to changing circumstances. 
• Basic knowledge of budgeting and financial tracking. 
• Comfortable with international travel and working across multiple time zones. 
• Cultural awareness and sensitivity when planning events in different regions. 
• Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word). 

What we offer:

• International environment.
• Annual bonus at company discretion.
• Attractive salary and benefits package including Eye care voucher, Pension scheme, Life insurance, entertainment events and more.
• Hybrid working model (3 days in the Uxbridge office and 2 days from home).
• Unlimited access to company products in the kitchen to prepare your favourite shake.
• Up to 50% discount to purchase company products.
• Personal development opportunities and free access to online training including LinkedIn Learning.
• Chance to share your ideas and help improve our creative process.
• Free parking slots (first come, first served).
• Extra 2 days/16 hours for charity and volunteering activities.
• Service awards – lunch with your team.
• Opportunities for coaching and skills development.

Who we are: Herbalife is a global nutrition company that has helped people pursue a healthy, active life since 1980. Our nutrition, weight management and personal care products are available exclusively to and through dedicated independent Members in more than 90 countries.

Our company offers a culture focused on people, their needs, relationships and careers – helping talents grow and giving them a chance to change lives.

Learn more: https://www.herbalife.com