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Corporate Governance Specialist
full-time•Krakow
About this role
Overview
Corporate Governance Specialist
Herbalife GBSC Kraków
About the role:
As a Corporate Governance Specialist, you will assist with managing the company’s subsidiary operations, overseeing all corporate governance matters for over 130 legal entities across 95 countries. Your responsibilities will include managing entity management software (Diligent Entities), handling time-sensitive documents for international use, preparing corporate resolutions and other subsidiary documents, and supporting the opening of new markets and entities. You will work closely with the corporate governance, contracts, and securities legal team, preparing and revising legal documents, maintaining legal files, conducting legal research, and providing administrative support such as processing expenses and invoices.
In this role, you will:
- Manage the Entity Management System on Diligent Entities, including customizing data fields and the data library
- Create and manage user accounts, ensuring security settings and permission-trimmed libraries
- Upload historical documents along with relevant data points
- Prepare, review, and revise legal documents under the supervision of the legal team, including entity formations, corporate name registrations, fictitious name filings, amendments, qualifications, withdrawals, mergers, dissolutions, and other transactions
- Review, analyze, and organize factual information and documents
- Ensure corporate subsidiary maintenance in compliance with appropriate jurisdictions
- Review and summarize key points of legal and business documents
- Perform legal and business research, including statutory research, market background, financial statements, government activities, and rulings
- Form corporate entities and maintain them in good standing
- Maintain director and officer election information for subsidiaries, registrations, registered agents, and good standing certifications
- Assist with creating or obtaining requested Corporate Action Request documentation (Powers of Attorney, Resolutions, Secretary’s Certificates, organizational charts, agendas, notices, minutes, etc.) and obtaining related signed authorizations for business transactions
- Coordinate and collaborate with regional offices and other departments
- Track time-sensitive documents legalized by the U.S. government and/or foreign consulates for use in foreign countries
- Serve as the custodian of active and historical subsidiary records, minute books, and website databases
- Perform other legal and administrative tasks at the request of the legal team’s attorney.
Our requirements:
- Min. 2-3 years of professional experience, preferably in a role supporting the corporate governance function, ideally at a global public company
- Strong understanding of entity management, corporate governance, and corporate records requirements
- Familiarity with time-sensitive U.S. and foreign documents that require legalizing
- Technical experience with corporate governance entity management systems and software (such as Diligent Entities or GEMS), including uploading, maintaining, and updating information and documents related to business filings and regulatory compliance
- Experience with entity and subsidiary management software, including uploading, maintaining, and updating information and documents related to business filings and regulatory compliance
- Ability to adapt priorities to meet deadlines
- Proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Visio
- Excellent written and oral communication skills
- Proficient in English, minimum C1 level
- Positive professional demeanor
- Ability to work with diverse personalities at all levels, with sensitivity to cultural diversity
- University degree, preferably in the humanities.
We offer:
- Luxmed VIP package sponsored by the company
- Mybenefit System (Kafeteria or Multisport Card)
- Life and Health Insurance
- Extra hours off - wellness hours 15h per year
- Hybrid work - 3 days in the office / 2 days from home
- Annual bonus + Easter, Christmas & Vacation bonuses
- Personal development opportunities and access to online training environments like free access to the LinkedIn Learning platform
- Unlimited access to company products in the kitchen
- Free parking slots - first come first served via company application
- Family and entertainment events like Santa Claus and Children's Day
- Possibility to shape our company through CI activities & programs.
Who we are:
Herbalife is a global nutrition company that has helped people pursue a healthy, active life since 1980. Our nutrition, weight-management and personal care products are available exclusively to and through dedicated independent Members in more than 90 countries.
Our company offers a culture focused on people, their needs, relationships and career to help expand talents and a chance to change lives: https://iamherbalifenutrition.com/.
For 40 years, we've known that good nutrition leads to a better life. If you're ready to help us on our mission for nutrition, we want to hear from you today.
#LI-Hybrid
#LI-HS1
What you'll do
- The Corporate Governance Specialist will manage subsidiary operations and oversee corporate governance matters for over 130 legal entities. Responsibilities include preparing legal documents, maintaining compliance, and supporting the opening of new markets.
About Herbalife
Herbalife is a global health and wellness community born to support you in living your best life. For over 40 years and in more than 90 countries, we’ve empowered millions of people to make real changes to their lives with our science-backed products, the support of a coach – what we call an Herbalife Distributor – and the opportunity to build a business. And we’re just getting started.
To us, the best lives are balanced lives. Through our Herbalife Distributors, who foster community, personal growth and business opportunities to help you thrive, we offer a wide range of products designed to help you meet your needs and reach your goals. You bring the will to get started, and we’ll help you every step of the way.
Herbalife's focus on improving communities inspires people to come work for us. Our 11,000+ global employees play a crucial role in realizing Herbalife's passion for helping people.
Herbalife has been recognized with numerous global employer awards, including Achiever’s Elite 8 of the Top 50 Most Engaged 8 Workplaces in 2018 and 2021, Achiever’s Top 50 Most Engaged Workplaces in 2019, and Best Employers for Women by Forbes in 2020.
Herbalife sponsors more than 150 world-class athletes, teams, and events, including Cristiano Ronaldo, the Los Angeles Galaxy soccer team, and 5 National Olympic Committees.
In addition, Herbalife created the Herbalife Nutrition Foundation, our Nutrition for Zero Hunger initiative and partnered with several organizations, including Feed the Children.
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Frequently Asked Questions
What does a Corporate Governance Specialist do at Herbalife?
As a Corporate Governance Specialist at Herbalife, you will: the Corporate Governance Specialist will manage subsidiary operations and oversee corporate governance matters for over 130 legal entities. Responsibilities include preparing legal documents, maintaining compliance, and supporting the opening of new markets..
Is the Corporate Governance Specialist position at Herbalife remote?
The Corporate Governance Specialist position at Herbalife is based in Krakow, Lesser Poland Voivodeship, Poland. Contact the company through Clera for specific work arrangement details.
How do I apply for the Corporate Governance Specialist position at Herbalife?
You can apply for the Corporate Governance Specialist position at Herbalifedirectly through Clera. Click the "Apply Now" button above to start your application. Clera's AI-powered platform will help match your profile with this opportunity and guide you through the application process.