Materials Coordinator

Position Purpose:

The primary purpose of the Materials Coordinator is to manage the inbound and outbound shipment of goods, validate that the correct items are delivered fully intact for manufacturing purposes, and to ensure that finished goods are efficiently shipped to meet customer requirements while upholding the lowest cost standards.  This role is a vital contributor to the success of our supply chain management and customer service initiatives.

Essential Scope of Duties:

• Enters data into QAD ERP System from various source documents for the following functions: scrap, receipts, issues, transfers, shipments, etc.
• Performs and maintains an efficient daily, weekly, monthly, and yearly filing system for shipping/receiving documentation and other relevant departmental records in adherence to best practices.
• Oversee and create documents for all parcel shipments utilizing UPS and FED EX. Provide tracking as requested and provide conflict resolution.
• Schedule all OEM outbound freight according to customer specifications.
• Route inbound shipments as needed through 3PL or other requested transport mode.
• Create packing lists and BOL documents for shipments in TMS, record all pertinent information, and close shipments to transmit ASN to OEM customers.
• Execute the routine and specialized methods and procedures pertaining to the shipment of finished goods and other components.
• Track delayed shipments. In the event of damaged, defective, or lost goods, document the issues, report occurrences to supervisor/manager, and file necessary claims.
• Knowledgeability of the processes, modes of transportation, equipment, and required documents pertaining to the import/export of goods.
• Responds to inquiries regarding accounts payable, delivery receipts, receiving errors, etc.
• All other duties as assigned.

Education and Training

High school diploma or GED required.

Minimum Qualifications

• Two years of experience working in an administrative support environment, with in-depth experience in logistics, warehouse, and shipping/receiving operations preferred.
• Proficient PC skills in Microsoft Word, Excel, PowerPoint, and Outlook.
• Capable of coordinating multiple projects concurrently.
• Proficient keyboard /data entry skills with the capability to type up to 55 words per minute.
• Excellent organizational/planning skills required.
• Proactive in making improvements in systems and procedures.
• Embody excellent interpersonal skills when exchanging information with suppliers, customers, and coworkers at all levels.
• Professionalism and integrity to communicate and collaborate with employees at all levels of the organization while strictly adhering to policies regarding confidential information.
• Results-oriented with a strong sense of personal responsibility.