About this role
Terraces Operational Support Coordinator
Pay Rate: $21.00 - $23.00 Per Hour
Full-time, Monday - Friday
The Terraces at The Clare, an exclusive senior living community in the heart of Chicago's Gold Coast, is looking for an organized, service-oriented professional to support our healthcare team and help keep daily operations running smoothly. In this role, you’ll manage medical supplies and equipment, assist with billing and medical records, and help coordinate outpatient appointments—all while making a positive impact on resident care.
What You’ll Do
- Manage and track medical supplies and equipment inventory
- Assist with billing documentation and charge entry
- Support medical record scanning and organization in the electronic health record system
- Coordinate outpatient appointments and transportation support
- Collaborate with Nursing and Plant Operations to ensure equipment safety and readiness
- Help maintain clean, safe, and organized clinical and storage areas
- Provide occasional resident care support as needed
What We’re Looking For
- High school diploma or equivalent
- Strong organizational skills and attention to detail
- Comfort working with older adults in a healthcare setting
- Willingness to learn and use an electronic health record system
- CNA certification preferred
Benefits:
- Health, dental and vision insurance - begin the 1st of the month after your start date!
- 401(k) matching
- Bonus potential
- Employee assistance program
- Flexible spending account
- Life insurance
- Paid time off
- Referral program
- Tuition reimbursement
Many roles in the community may require that we ask about your vaccination status. This could include MMR, chicken pox, hepatitis, flu and COVID-19 vaccine status.
If you enjoy being a behind-the-scenes problem solver who supports both residents and clinical teams, this could be a great fit.
Other facts
About Hearthwood Senior Living
The Oak of Bartlett offers a complete spectrum of lifestyle options for seniors of all ages, and at all stages of life. These options include Independent Living, Assisted Living, Memory Care Assisted Living, Skilled Nursing Care Services, Short- and Long- Term Rehabilitation and Adult Day Services. The common thread that runs through our entire community is the emphasis on a gracious and caring way of life, compassion and respect for individual dignity, and a lifestyle designed to celebrate life, enhance and nurture the mind, body and spirit.
The Oaks at Bartlett is a 5-Star, CARF accredited Continuing Care and Rehabilitation Community where providing the best quality care to our residents is our priority and commitment. As a The Oaks at Bartleytt employee, you have the power to make a difference in the lives of others. Our rewarding work environment fosters teamwork and compassion. Our employees are our biggest assets, and we strive to provide each employee with a career path to success. As a Clare Oaks team member, a multitude of attractive benefits are available that include, but are not limited to, 401k with company match, Paid Time Off (PTO), Tuition Reimbursement, Medical, Dental and Flexible Spending Account. We are always looking to hire passionate, service-oriented individuals to be a part of our team.
What you'll do
- The Operational Support Coordinator will manage medical supplies and equipment, assist with billing and medical records, and coordinate outpatient appointments. This role is essential in ensuring smooth daily operations and enhancing resident care.
Ready to join Hearthwood Senior Living?
Take the next step in your career journey