Administrative Assistant

We are seeking a friendly, organized, and professional individual to join our team as a part-time Administrative Receptionist, two days per week in a Job-Share role.

This position is the first point of contact for our company (at our Administrative office) and plays a key role in ensuring smooth daily operations, sharing responsibilities with one other part-time Associate.

This role will share responsibilities with another part-time receptionist.

The two individuals will work as a team to provide consistent front desk coverage and will

coordinate schedules to cover vacations, absences, and other time off as needed.

Key Responsibilities:

• Greet and welcome guests, clients, and vendors in a courteous and professional manner.
• Answer incoming calls to the administrative switchboard and transfer calls to the appropriate extensions.
• Schedule and coordinate the use of conference rooms.
• Manage incoming and outgoing mail and packages, including operation of postage equipment.
• Receive and distribute incoming faxes through Microsoft Outlook.
• Process checks and credit card information received by mail and fax, and route them to the appropriate manager for handling.
• Maintain inventory of office supplies and place orders as needed to ensure adequate stock levels.
• Maintain a neat and organized reception area and assist with additional administrative tasks as needed.

Qualifications:

• Strong communication and customer service skills.
• Professional demeanor and positive attitude.
• Excellent organizational skills and attention to detail.
• Ability to multitask and prioritize in a fast-paced environment.
• Working Knowledge of Microsoft Office Suite (Outlook, Word, Excel) and general office equipment.  
• Previous reception or administrative experience is a plus.