Customer Experience Coordinator - MD

The Position

At Headfirst, we design fun, intentional, and transformational camp experiences where every camper feels seen, known, and celebrated. Growth doesn’t happen by accident—it happens by design. Through thoughtfully planned activities and trained staff, we create what we call Headfirst Moments: when a camper tries something new, pushes through fear, and realizes, “I can do it.”

The Customer Experience Coordinator (CX Coordinator) will serve as a Headfirst Companies Customer Experience Team Ambassador for our customers, acting as the main customer-facing team member for all phone, email, and in-person communication onsite at your camp location. In coordination with on-site leadership and our Headquarters team, you will ensure customer needs and requests are met, owning the entire process from initiation to completion, bringing our brand to life by delivering only the highest level of customer experience. The CX Coordinator is a dynamic communicator and proactive problem solver who is comfortable speaking with anyone, knowing that maximizing our camper experience is at the heart of what we do.

Role Information

Schedule:

In-season: (late June through August): 7:30 am – 3:45 pm Monday – Friday

One week of pre-camp training takes place at Headfirst Headquarters in Washington, DC in June

Compensation: $18.00 / hour

What You'll Do

• Bring Our Brand to Life
• Own customer experience for your camp location through phone, email, and in-person interactions with parents and families as the person who knows them best
• Manage family accounts, accurately and fully capturing and tracking inbound and outbound conversations, requests, inquiries, and enrollments through Hubspot and CampMinder
• Communicate and collaborate effectively with the Headfirst Headquarters Team and on-site leadership to ensure the delivery and execution of first-class customer service
• Act swiftly and anticipate how small details may impact a camper’s experience, and work to proactively problem-solve issues as they arise
• Communicate Professionally & Intentionally
• Call, email, and engage face-to-face with parents and camper families, bringing top-notch attention to detail and care to every interaction
• Personify the Headfirst mission to help campers achieve their personal best by celebrating each camper’s successes and working through each camper’s individual needs as they arise
• Organize, Not Agonize
• Handle the details of daily schedules including coordinating camper drop-off and pick up at your specific site and monitor the completion of camper forms
• Represent Headfirst for Families & Facility Partners
• Represent the Headfirst brand daily to families at carpool and to school facility partners throughout the summer by being enthusiastic, hands-on, helpful, and in uniform
• Actively participate in our efforts to take care of our camp facility and community
• Be an Active Member of the Camp Team
• Arrive on time, communicate schedule changes promptly, be a loyal and consistent team member who shows up for the campers and your team
• Handle the Curveballs
• Arrive with a “How Can I Help?” mentality and be willing to lend a hand when needed, potentially taking on other responsibilities as requested

About You

Completed at least (2) years at an accredited undergraduate institution or equivalent educational experience.

• Experience:
• Majors in communications, business, and hospitality viewed favorably
• Experience in phone, email, and/or in-person customer service preferred
• Must be able to:
• Work around small children including, sitting, standing, running, and climbing stairs for the full day
• Work in hot and outdoor environments while actively supervising campers and participating in dynamic activities for extended periods of time
• Lift and carry up to 30 pounds occasionally
• Committed to adhering to the Cell-Phone Free policy, powering down and putting away cell phones in a locked pouch for the duration of your shift.

Headfirst Summer Camps is proud to be an Equal Opportunity Employer. We value diversity and inclusivity across our Headfirst community, and we strongly encourage individuals from underrepresented groups and those who might need reasonable accommodation to apply.

About Headfirst

Headfirst delivers thoughtfully designed, high-quality summer and youth experiences built to elevate potential and exceed expectations. For over 25 years, we’ve partnered with families, schools, and organizations to create environments where kids feel supported, challenged, and confident trying new things. 

What makes Headfirst different is intentionality. We don’t wait and hope growth happens - we design for it. Our programs are carefully structured, and our staff are trained to spot, create, and celebrate breakthrough moments. These Headfirst Moments - when a camper pushes past fear, tries something new, or surprises themselves - are built into every day. 

We believe great experiences are built on relationships. Our teams prioritize genuine connection, creating welcoming environments where campers feel seen and known, staff feel supported, and families trust that every detail has been thoughtfully considered. Behind the scenes, a professional, year-round Headquarters team supports our seasonal staff with training, systems, and clear expectations so camps run smoothly and consistently. 

When you join Headfirst, you’re joining a team that takes pride in doing things well. We care deeply about the experience we deliver, the people we work with, and the impact we have on kids and families. The work is meaningful, the standards are high, and the summers are unforgettable.