Job Title: HR Onboarding & Compliance Officer

Location: London / Some Hybrid
Full‑time, Fixed Term Contract (6 Months)
Salary: Competitive + Benefits

We’re looking for a HR Onboarding & Compliance Officer to join our HR Operations & Onboarding Team based in London. This team plays a crucial role in ensuring every new colleague joining HCA UK experiences a seamless, safe and supportive introduction into our organisation. Our work directly impacts patient care by ensuring every person who joins us is fully compliant, prepared, and set up for success from day one.

As a HR Onboarding & Compliance Officer, you’ll be central to delivering a world‑class onboarding experience. You’ll manage pre‑employment checks, draft offer letters and contracts, coordinate corporate induction, provide guidance to stakeholders, and maintain the compliance records that support our wider workforce planning. This is a varied and fast‑paced role where you’ll build strong relationships, support continuous improvement, and ensure our standards meet regulatory requirements across the organisation.

Above all else, we’re committed to the care and improvement of human life. It’s this guiding vision that influences everything we do at HCA UK. From the CEO to colleagues on the floor, we all play a part in delivering exceptional care to our patients. Others may see this as just a role within HR, but to us, you’ll be part of a wider team with a unique sense of purpose – one that helps improve lives every single day.

What you’ll do:

• Manage the full pre‑employment checking process, ensuring all required compliance documents are obtained ahead of start dates (DBS, Right to Work, references, OH clearance, registrations, risk assessments and more).
• Draft and issue all written offers, contracts and associated onboarding documentation.
• Proactively engage candidates throughout the onboarding cycle, ensuring a smooth, positive experience and minimising the risk of candidate withdrawals.
• Book and coordinate corporate induction, ensuring all new starters are confirmed onto an appropriate session.
• Complete pre‑hire and full‑hire actions within HR systems to support accurate workforce planning.
• Liaise closely with Resourcing, HR Business Partners and Hiring Managers to keep them updated on progress, challenges and risks.
• Conduct daily audits of compliance documentation and maintain systems that monitor ongoing workforce compliance.
• Identify and mitigate potential delays, escalating issues and proposing solutions where appropriate.
• Support department projects including induction delivery, process improvement, accommodation, visa processing and DBS applications.

What you’ll bring:

• Strong experience from within HR / onboarding compliance‑focused environment.
• Experience within healthcare / clinical onboarding compliance is desirable.
• Excellent communication skills with the ability to liaise confidently with candidates and stakeholders at all levels.
• High attention to detail and accuracy when handling sensitive data and contractual information.
• Ability to analyse information, problem‑solve and propose practical solutions.
• Strong organisational skills, able to prioritise a busy workload and meet tight deadlines.
• A collaborative, patient and approachable style with a commitment to exceptional customer care.
• Working knowledge of HR policies, onboarding processes, Right to Work checks and compliance standards (desirable but not essential).
• Proficient IT and HR systems experience.

Why HCA UK?

Originally founded over 50 years ago by Dr Thomas Frist, HCA has gone on to become one of the world’s leading healthcare providers. In the UK, we’re one of the largest providers of privately funded healthcare and have invested over £500 million in the latest treatments, technology, techniques, medication and facilities. Being part of a large multisite, established healthcare group we can offer you unrivalled opportunities for career progression through internal and external courses, as well as working conditions that prioritise both your mental and physical wellbeing. 

By caring for our employees, we empower them to provide exceptional care for our patients. That’s why we offer a host of flexible benefits that reflect the invaluable contribution they make every day. As a HR Onboarding & Compliance Officer you’ll be eligible for:

• Up to 25 days holiday each year (plus bank holidays) increasing with service, with option to buy or sell leave to suit you
• Private pension contribution which increases with length of service
• Season Ticket Loan and Cycle to Work scheme
• Group Life Assurance from day one
• Critical illness cover
• Enhanced Maternity and Paternity pay
• Corporate staff discount for all facilities including Maternity packages at The Portland
• Comprehensive range of flexible health, protection and lifestyle benefits to suit you
• Discounts with over 800 major retailers

Culture and values

At HCA UK we believe exceptional care starts with our people. We celebrate the unique perspectives and different experiences each of us bring as we know that when you feel seen, heard and supported you can be at your best for our patients, and each other.

Our mission is simple, above all else we’re committed to the care and improvement of human life, a clear statement that extends to both our patients and colleagues. To achieve this, we live and breathe four core values:

• Unique and Individual: We recognise and value everyone as unique and individual
• Kindness and compassion: We treat people with kindness and compassion
• Honesty, integrity and fairness: - We act with absolute honesty, integrity and fairness
• Loyalty, respect and dignity: We trust and treat one another as valued members of the HCA UK family with loyalty, respect and dignity

Reasonable adjustments

We believe everyone should feel comfortable to bring their full self to work and be afforded the same opportunities. As a Disability Confident committed organisation, we’re happy to discuss flexible working arrangements to suit your needs as well as offer reasonable adjustments throughout our recruitment process, and in the workplace, to anyone that needs them.

#LI-RB1