Job DetailsJob Location: Irondale - IRONDALE, AL 35210Position Type: Full TimeTravel Percentage: NegligibleJob Shift: DayCOMPLIANCE SUPPORT SPECIALIST

CI-1: Public

Purpose

The Compliance Support Specialist ensures the smooth operation of compliance functions by providing essential administrative, research, and collaborative assistance. This role is crucial for maintaining organized records, supporting policy development, and facilitating communication across departments to uphold regulatory adherence. Ultimately, the position helps mitigate risk and fosters a culture of compliance within the organization.

Responsibilities

The responsibilities for this position include the following:

Manage compliance documentation and communications: Organize records, handle correspondence, and prepare reports and training materials.
Conduct compliance research and data analysis: Investigate regulatory changes, gather data for audits, and identify potential risks.
Support policy and procedure development: Assist in drafting, reviewing, and updating compliance policies and internal controls.
Coordinate compliance training and awareness: Help schedule sessions, track participation, and disseminate communications.
Track and support issue resolution: Maintain logs of inquiries and incidents, and monitor corrective action progress.
Facilitate interdepartmental compliance collaboration: Work with other teams to ensure consistent adherence to policies.
Provide general compliance support: Respond to routine inquiries and assist with special projects as assigned.

Competencies and Qualities

Qualified candidates must have the following competencies and qualities:

Excellent organizational and time management skills with strong attention to detail.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Strong written and verbal communication skills.
Ability to conduct effective research and analyze information.
High level of integrity and discretion in handling sensitive information.
Ability to work independently and as part of a team.

Education, Experience, and Certifications

Required

Bachelor’s degree in business administration, or comparable work experience
1-3 years of experience in an administrative support role, preferably within a regulated industry or a compliance/legal department

Preferred

Knowledge of specific industry regulations (e.g., HIPAA for healthcare).
Experience with compliance management software or governance, risk, and compliance (GRC) platforms.

Supervisory Responsibility

This position has no direct supervisory responsibilities.

Work Environment

This role is based in Irondale, AL and is expected to work regularly at the HC3 office. This position may be approved for some remote work at the discretion of management and in compliance with the Remote Work and Access Policy.

Travel

This position requires no travel.

Physical Demand

This role will require using a computer for long periods of time while either sitting or standing.

Position Type and Expected Hours

This is a full-time position for five, eight-hour days (at least 40 hours) per week. Typical workdays begin at 8:00 AM and end at 5:00 PM local time, Monday through Friday, and include a one-hour lunch break.

Other Duties

The Compliance Support Specialist has the additional responsibility of assisting with facility management and maintenance requests.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities. Activities, duties, and responsibilities may change at any time with or without notice.
QualificationsCompetencies and Qualities

Qualified candidates must have the following competencies and qualities:

Excellent organizational and time management skills with strong attention to detail.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Strong written and verbal communication skills.
Ability to conduct effective research and analyze information.
High level of integrity and discretion in handling sensitive information.
Ability to work independently and as part of a team.

Education, Experience, and Certifications

Required

Bachelor’s degree in business administration, or comparable work experience
1-3 years of experience in an administrative support role, preferably within a regulated industry or a compliance/legal department

Preferred

Knowledge of specific industry regulations (e.g., HIPAA for healthcare).
Experience with compliance management software or governance, risk, and compliance (GRC) platforms.