Accounts Receivable Specialist - Miami, FL

Hamilton Miller & Birthisel LLP

Hamilton Miller & Birthisel LLP is a premier insurance defense trial law firm with a presence spanning Florida, New York, Virginia, Puerto Rico, Jamaica, the U.S. Virgin Islands, and The Bahamas. We are nationally recognized for our work in insurance defense, admiralty and maritime law, transportation and trucking, personal injury, premises liability, professional malpractice defense, construction, subrogation, and products liability litigation.

The firm holds an AV® Preeminent rating-the highest peer-review distinction from Martindale-Hubbell-and is consistently ranked among the most diverse law firms in South Florida. Our attorneys are known for delivering swift, lucrative results, backed by a 24/7 emergency action response team serving clients in domestic and international jurisdictions.

GENERAL SUMMARY:

The Accounts Receivable Specialist is responsible for managing daily accounts receivable activities, including monitoring past due balances, updating collection statuses, and communicating with clients. This role also coordinates and files appeals for invoice reductions, ensures timely follow-up with timekeepers, and maintains accurate records in internal systems and spreadsheets.

PRINCIPAL DUTIES AND RESPONSIBILITIES

• Monitor accounts receivable daily to identify and address past dues balances
• Update the Collections module with current collection statuses
• Communicate with clients via email and phone regarding outstanding invoices
• Calendar appeal deadlines in AIM for invoice reductions
• Follow up with timekeepers to ensure timely appeal responses
• File electronic appeals with clients promptly
• Maintain excel spreadsheets tracking Appeals, Carrier Releases, Write-offs, etc.
• Ensure compliance with data protection and confidentiality standards
• Stay informed on industry best practices and emerging trends
• Perform miscellaneous duties as needed

ESSENTIAL SKILLS, ABILITIES AND COMPETENCIES

• Account Management & Appeals: Demonstrates attention to detail in monitoring accounts, identifying discrepancies, and processing appeals; takes initiative in resolving past due accounts.
• Communication & Collaboration: Communicates effectively with clients and internal teams; works closely with timekeepers and departments to support appeal processes.
• Technical Proficiency: Skilled in collections software, calendaring tools, and Excel.
• Organization & Adaptability: Manages multiple tasks and deadlines efficiently; adapts to changing priorities and performs miscellaneous duties as needed.
• Professional Standards: Maintains confidentiality, upholds ethical standards, and adheres to data protection policies; stays informed on industry best practices.

EDUCATION, CERTIFICATION AND EXPERIENCE:

• High school diploma or GED required, associate's degree in Accounting, Finance, or a related field a plus.
• Minimum of 2 years of experience in accounts receivable or general accounting.
• Prior experience in a law firm or legal environment a plus.
• Familiarity with legal or professional software such as AIM and PerfectLaw preferred.
• Proficiency in Microsoft Office, particularly Excel (including VLOOKUP), Outlook, and Word.

What We Offer:

• Competitive annual compensation package with bonus potential.
• Flexible working environment: career and work-life balance supported.
• Comprehensive Benefits & Wellness Packages: Medical, Dental, Vision, Life Insurance, STD, LTD, AD&D, EAP, and supplementary voluntary health plans.
• Biometric Wellness Screenings.
• Commuter Reimbursement Program (parking, train, bus, etc.).
• 401(k) retirement plan with generous Firm match.
• Opportunities for creative freedom and idea exchange in an innovative workspace.

Our Culture - Collaborate with a Dynamic Legal Team

At Hamilton Miller & Birthisel, we cultivate talented individuals who bring fresh perspectives and innovative ideas. We offer a vibrant, inclusive culture where professional growth is celebrated, and success thrives through innovation, diversity, and collaboration. Your voice will be heard, your contributions valued, and your potential realized.

Equal Employment Opportunity Statement

Hamilton Miller & Birthisel LLP is an equal opportunity employer and prohibits discrimination or harassment of any kind-for any protected characteristic under federal, state, or local law, including race, color, religion, sex (including pregnancy), sexual orientation, gender identity, national origin, age (40+), disability, genetic information, veteran status, marital status, and more. We provide reasonable accommodations for disabilities, pregnancy, religion, and other protected needs and protect confidentiality and non-retaliation for individuals who raise discrimination concerns or participate in investigations.

• Applicants are encouraged to apply directly through our Careers Page - All inquiries are kept confidential.
• No agency submissions accepted.

DISCLAIMER STATEMENT: The preceding job description has been designed to indicate the general nature and level of the work performed by the employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and/or qualifications required of employees assigned to this job.