Accounts Payable Specialist - (Miami, FL)

Hamilton Miller & Birthisel LLP

Hamilton Miller & Birthisel LLP is a premier insurance defense trial law firm with a presence spanning Florida, New York, Virginia, Puerto Rico, Jamaica, the U.S. Virgin Islands, and The Bahamas. We are nationally recognized for our work in insurance defense, admiralty and maritime law, transportation and trucking, personal injury, premises liability, professional malpractice defense, construction, subrogation, and products liability litigation.

The firm holds an AV® Preeminent rating-the highest peer-review distinction from Martindale-Hubbell-and is consistently ranked among the most diverse law firms in South Florida. Our attorneys are known for delivering swift, lucrative results, backed by a 24/7 emergency action response team serving clients in domestic and international jurisdictions.

GENERAL SUMMARY:

The Accounts Payable Specialist role is essential to the firm's day-to-day financial operations, ensuring timely and accurate processing of payment requests, strong vendor relationships, and adherence to internal accounting controls.

Key Responsibilities:

• Review, process, and enter vendor invoices and payment requests with proper documentation and approval.
• Reconcile firm credit card statements and issue operating checks as required.
• Maintain timely payments in line with vendor terms and maximize early payment opportunities.
• Handle vendor inquiries and resolve discrepancies.
• Reconcile vendor statements against the firm's accounts payable records.
• Ensure all vendor records include up-to-date W-9 forms, contracts, and service agreements.
• Review and process employee expense reimbursements in line with company policies.
• Prepare supporting documentation for audits and ensure compliance with internal controls.
• Serve as a backup to the Payroll Specialist and support other finance functions as needed.

Education and Experience:

• Minimum 3 years of experience in Accounts Payable or general accounting.
• Proficiency in Microsoft Office (Excel, Outlook, Word).
• Experience with legal or professional services accounting systems (e.g., QuickBooks, AIM, PerfectLaw) preferred.
• High school diploma or GED required; Associate's or Bachelor's degree preferred.
• Prior law firm or legal environment experience is a plus.

What We Offer:

• Competitive Compensation
• 401(k) with generous employer match
• Benefits & Wellness Packages: (Including but not limited to: Medical, dental, vision, Life, STD, LTD, Parental Leave coverage & much more!)
• Paid Time Off and Firm holidays

Physical Requirements:

• Schedule, Monday through Friday
• On-site - Miami, FL
• Prolonged periods of sitting at a desk and working on a computer.

Equal Employment Opportunity Statement

We are committed to providing equal employment opportunity to all applicants and employees, prohibiting discrimination based on race, color, religion, sex (including pregnancy, gender identity or expression, and sexual orientation), national origin, age, disability, genetic information, protected veteran status or any other characteristic protected by federal, state or local laws.

DISCLAIMER STATEMENT: The preceding job description has been designed to indicate the general nature and level of the work performed by the employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and/or qualifications required of employees assigned to this job.

• To connect with us: Please apply online.
• All inquiries and applications will be kept confidential.
• No Third-Party Recruiters/Agencies