Administrative Assistant
part-time•Pittsfield
About this role
Description
Job Title: Administrative Assistant
Location: Oak Hill Apartments - Pittsfield, MA 01201
Hours: Part Time 20 Hours Per Week
Pay Rate: $19.00 Per Hour
Job Description:
HallKeen Management Company is looking for a part time Administrative Assistant. This position assists and supports the Property Manager and provides prompt and efficient administrative support to management office.
Responsibilities:
Includes but are not limited to:
Answering telephones & greeting of residents and visitors
Processing invoices
Processing work orders
Implements daily rent collection and process late fees
Assists in maintaining the waiting list
Purchasing of office supplies
Handle Incoming mail and correspondence
Provide Administrative support for activities related to annual recertification and marketing/leasing of apartments.
Assists in preparation of monthly reports
Assists in preparation and distribution of notices to residents
Performs general administrative duties
Provide and maintain professional customer service to residents, prospective and vendors
Requirements
Qualifications:
Candidate should have solid multi-tasking abilities, strong communication skills, both verbal and written. Attention to detail and ability to work independently on assignments is necessary. Must be proficient in MS Office and property management software experience is preferred.
What you'll do
- The Administrative Assistant will assist and support the Property Manager by providing efficient administrative support to the management office. Responsibilities include answering phones, processing invoices, and maintaining the waiting list.
About HallKeen
HallKeen is a diversified real estate company based in Norwood, Massachusetts. In both 2013 and 2014 HallKeen has been voted as a top place to work in Massachusetts by the Boston Globe.
HallKeen’s current portfolio includes over 8800 units of multi family residential housing in over 90 partnerships, eleven assisted living residences, and mixed-income properties. HallKeen has a strong presence throughout New England, New York, North Carolina, Virginia, Florida and Maryland. While retaining prime focus on affordable housing, HallKeen manages a diverse portfolio of residential housing, mixed-use properties and assisted living communities. Learn more at www.HallKeen.com!
*HallKeen Management was awarded the 2011 Accredited Management Organization of the Year by IREM-Boston!*
*Voted 'A Top Place to Work' in Massachusetts by Boston Globe, 2013 & 2014*
*Voted one of the 'Best and Brightest' Places to Work in Boston 2016 & 2017!*
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Frequently Asked Questions
What does a Administrative Assistant do at HallKeen?
As a Administrative Assistant at HallKeen, you will: the Administrative Assistant will assist and support the Property Manager by providing efficient administrative support to the management office. Responsibilities include answering phones, processing invoices, and maintaining the waiting list..
Is the Administrative Assistant position at HallKeen remote?
The Administrative Assistant position at HallKeen is based in Pittsfield, Massachusetts, United States. Contact the company through Clera for specific work arrangement details.
How do I apply for the Administrative Assistant position at HallKeen?
You can apply for the Administrative Assistant position at HallKeendirectly through Clera. Click the "Apply Now" button above to start your application. Clera's AI-powered platform will help match your profile with this opportunity and guide you through the application process.