Sheriff - Accountant

JOB SUMMARY:

Provides support to the accounting functions by performing accounting, arithmetic calculations, posting, processing and several clerical duties.  Prepares automated and manual financial and statistical reports using the accounting software or spreadsheet applications to assure proper accounting and reporting of disbursement transactions.  Performs complex accounting functions in the maintenance and review of financial records.     Direct maintenance of Jail’s general, revenue and expenditure ledgers.  Maintains the inmate funds system and reconciles with the bank statement.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES: (incumbents may or may not perform all duties)

Closes and balances cash disbursements and receipts journals; posts receipts and balances complex financial accounts manually and via computer; maintains departmental accounting files and records; prepares and posts various financial transactions such as invoices, receipts and adjusting entries to ledgers and journals; prepares trial balances, balance sheets, revenue and expense statements, and other accounting reports; assists in setting up books and accounting procedures.

Balances and reconciles complex monthly Bank Statements on all Jail accounts.

Maintains revenue and expense schedules monthly. Make deposits and expenses into proper accounts with monthly verification. 

Prepares bills for services rendered by the Jail to various municipalities or agencies; receives payments and posts to appropriate accounts.

Prepares various statistical reports; verifies various accounting tables, indices, and reports.

Closes and balances cash disbursements and receipts journals; posts receipts and balances complex financial accounts manually and through the computer; maintains departmental accounting files and records; posts financial transactions such as invoices, receipts and adjusting entries to ledgers and journals; prepares trial balance and other accounting reports; assists in setting up books and accounting procedures.

Receives and reviews accuracy of invoices, determines if materials are received and priced correctly, checks discounts and extensions, processes invoices for payment and checks coding of invoices in order to insure expenses are coded in accordance to County's accounting system.

Reviews and checks a variety of transactions and reports which may include payroll, invoices, purchase orders and others.

Endorses documents for payment and may have to verify payments to vendors.

Maintain reports or worksheets detailing various financial charges, invoices, or types of utilities.

Compiles, prepares and submits monthly reports and various departmental financial reports as required by federal, state and local laws, rules and regulations.

Initiates and prepares routine correspondence regarding invoices and payments.

Makes mathematical calculations; verifies various accounting tables and reports.

Oversees maintenance of various files such as vouchers, receipts, correspondence and other materials according to a prearranged filing system.  May maintain computerized inventory of supplies and/or equipment.

Assists in preparing and revising budgets and projecting expenditures; may assist in preparing grant proposals.

Assists with processing department time sheets and recording attendance, vacation and sick leave - maintaining accumulated leave balances.

Assists in preparing and revising budgets and projecting expenditures.

Maintains Grant files (including agreements) for all federal, state and local grants, performing ongoing review of financial records of all grant activity to ensure accurate record keeping.

Maintains Project Management Files for all Grant records to ensure overlapping grant periods are accounted for according to the guidelines.

Reviews grant revenues and expenditures on a periodic basis for reasonableness and compliance with grant regulations.

Collects data and prepares schedules required by external auditors in connection with the annual single audit and answers questions regarding compliance; explains or resolves any differences that are found by auditors during testing of selected grants.

Regular and predictable attendance is required.

Performs other related duties as required.

MATERIALS AND EQUIPMENT USED:

Personal Computer                             Calculator                             Typewriter                           Copier

Word Processor                                  Various Software Packages

MINIMUM QUALIFICATIONS REQUIRED:

Education and Experience:

Bachelor's Degree in Public Administration, Accounting, Business Administration or related field from an accredited college or university.

Three (3) years accounting/bookkeeping experience; multi-fund accounting experience a plus.

At least one (1) year of experience must be in accounting for projects or grants.

Any equivalent combination of education and experience which provides the minimum level of qualifications stated above.

Licenses and Certifications:

None.

Knowledge, Skills, and Abilities:

Knowledge of accounting principles, practices, methods, and procedures.

Knowledge of departmental accounting systems and procedures.

Knowledge of modern office practices, procedures and equipment including computers and spreadsheet applications, Microsoft Office Suite preferred.

Skill in performing complex mathematical calculations or financial analysis.

Ability to give directions and gain compliance from subordinates.

Ability to apply accounting principles to the maintenance of standard fiscal and accounting records.

Ability to communicate clearly and effectively, both orally and in writing.

Performs other related duties as required.

Skill in performing mathematical calculations.

Ability to give directions and gain compliance from subordinates.

Ability to apply bookkeeping principles to the maintenance of standard fiscal and accounting records.

Ability to create and maintain word processing and spreadsheet applications.

Ability to communicate orally or in writing.

ADA MINIMUM QUALIFICATIONS:

Physical Ability: Essential functions of this position continuously require the ability to remain in a stationary position (sitting or standing); operate a computer and other office machinery, such as a calculator, copier, and printer. Incumbents must continuously be able to think analytically; handle stress and emotion, concentrate on tasks, remember names and other details; examine and observe details; make decisions, and adjust to change. Incumbents must also continuously direct others; meet deadlines; stay organized; use math/calculations and use a keyboard/type.

Essential Functions frequently require the ability to move about inside the office; and move/transport items up to 10lbs.

Essential functions occasionally require the ability to bend body downward and forward by bending spine and legs, and twisting at the waist, hips or knees; reach overhead; push or pull; and repetitively use hands/arms/legs. Incumbents in this position are occasionally required to be on-call and work irregular hours. 

Sensory Requirements:  Essential functions regularly require the ability to use effective verbal and written communication; and use of hand/eye coordination and fine manipulation to use equipment.

Environmental Factors: Essential functions of this position continuously require the ability to either work with others or work alone. 

This class specification should not be interpreted as all inclusive.   It is intended to identify the major respon­sibilities and requirements of this job.  The incumbents may be requested to perform job-related responsibilities and tasks other than those stated in this specifica­tion.