Summary
Location
Parsippany-Troy Hills
Salary
$63k - $80k
Type
full-time
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About this role
H2M architects + engineers, a multidiscipline architectural, engineering, environmental consulting firm based in NY and NJ is looking for a Proposal Specialist with a background in proposals to join our Marketing team in Parsippany, NJ.
As an integral member of the H2M team, the Proposal Specialist will be responsible for assisting with the design, execution and production of simple to complex proposal submissions. The Proposal Specialist must be able to prioritize, multi-task, and function effectively as part of a team under multiple deadlines and time constraints.
The Proposal Specialist will create non-technical content and influence design while coordinating project details with the technical staff. They will ensure qualifications and compliance requirements are met while driving the production schedule to ensure accurate and timely completion of each proposal. The successful candidate will be part of an energetic and creative team and will have visibility at all levels within the organization.
AE experience is a plus, but not required. The successful candidate will be an enthusiastic team member who is a quick learner, able to keep up in a fast-paced environment, and asks questions to develop a deep understanding of the industry and organization.
Job Responsibilities:
- Develop, execute, and produce competitive proposals and qualifications aligned with strategic business goals and in compliance with best practices
- Execute the proposal team strategy and meet production schedule to ensure a timely response.
- Perform detailed analysis of RFQ/RFP documents and develop detailed compliance and responsibility matrices.
- Follow up with the proposal team on status of all proposal elements and expedite as required.
- Maintain win/loss ratios for proposal, short list and interviews.
- Maintain customer relationship management database for contact information, opportunity tracking and proposal production.
- Utilize design tools to produce proposal within templates and standards.
- Write non-technical portions of the proposal. Rewrite, retool, edit and organize all written technical materials supplied by support groups.
- Prepare proposal forms, including SF 330s, project and client specific forms for local, state, city and federal government entities.
- Maintain corporate information including job histories, personnel resumes, corporate licenses, individual professional licenses (architects, engineers, etc.) and pre-qualifications.
- Maintain updated information on staff members for purposes of writing resumes/biographies.
- Produce business development and sales presentations in conjunction with technical/management staff using PowerPoint.
- May also perform special projects and other reasonable business-related duties as requested and delegated by the Director of Marketing or Office Manager.
Education and Qualifications:
- Bachelor’s Degree in Marketing, Communications, English or related field
- 5+ years of experience with proposal development for a professional services firm
- Strong writing and communication skills
- Experience with InDesign and MS Suite
- Detail-oriented and organized with strong interpersonal skills
- Highly motivated, confident, self-directing, and eager to learn
- Works as a team player with the ability to engage and effectively work with employees in other offices
- Ability to travel and work at headquarters when needed
- Ability to collaborate with technical personnel on proposal content and appearance
- Ability to create and maintain relationships internally and externally
- Ability to work with individuals at all levels of the organization
The salary range for this role is $63,400 - $80,080 annually.
The employment offer may deviate from this published range based on a variety of factors, including but not limited to, experience, specialty, knowledge, education, geography and/or related certifications – not related to any applicant’s characteristics protected by local, state or federal law. Note: The salary or hourly rate indicated does not include other forms of compensation or benefits.
- Our People: It’s our people that create our culture, execute our projects, service our clients, support our communities, and help make our company a great place to work.
- Our clients: Our clients are “why” we exist as an organization. We have the experience, expertise, and skillsets that our clients do not have yet are needed to solve the problems of the built environment.
- Our communities: We commit to creating a safe environment that fosters thriving and healthy communities through our contributions and support for numerous charitable, educational, and community-based causes and organizations.
Other facts
About H2M Careers
About H2M
H2M architects + engineers is a multi-disciplinary professional consulting and design firm, proud of its long history of client service and consistent ability to meet tough architectural, engineering and environmental challenges head-on. Since 1933, H2M has helped design and build many communities: from treatment facilities to firehouses, from land surveying to road reconstruction, and from site assessment to remediation. Since the firm’s early roots, its focus has remained steadfast: to provide quality service with sound judgment and to serve as an honest professional resource to its clients. H2M offers a practical approach, with creative results.
Our Services
Initially oriented towards the planning and design of municipal infrastructure projects, H2M’s capabilities have since grown to include a full range of professional services, some of which include: architecture, planning, civil/site engineering, survey, structural engineering, mechanical engineering, electrical engineering, sanitary engineering, environmental engineering, interior design, sports development, water supply management, wastewater management, full environmental services, industrial hygiene, solid and hazardous waste management and GIS/mapping.
Our Staff
H2M prides itself on the breadth of its comprehensive in-house service capabilities. With a diverse staff of more than 470 engineers, architects, scientists, planners, surveyors, technical and support specialists, H2M offers its clients the benefits of a full consulting network, saving them unnecessary expense and the challenge of coordinating many different teams to achieve a final product.
Our Offices
H2M has office locations in New York and New Jersey, with its headquarters located at 538 Broad Hollow Road in Melville, NY. The remaining New York offices are in New York City, Capital Region, Suffern and Westchester, while the New Jersey offices are located in Parsippany and Wall Township.
What you'll do
- The Proposal Specialist will assist with the design, execution, and production of proposals, ensuring compliance and driving the production schedule. They will also coordinate project details with technical staff and maintain win/loss ratios for proposals.
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