Position Summary: 

With oversight and direction from the Manager of Residency Practice (MRP), Director of Medical Education (DME) and the Program Director (PD), the Program Coordinator (PC) is responsible for the operational and financial management of the accredited Residency/Fellowship training program and the strategic planning support for the program and institutional improvement efforts. The PC will ensure compliance with the Residency/Fellowship specialty specific Accreditation Council for Graduate Medical Education (ACGME) requirements. The position requires a comprehensive and detailed understanding of national accreditation policies and hospital policies, as well as a high degree of initiative and independent judgment. The Program Coordinator will continually assess and direct a wide range of programmatic issues including long range planning, recruiting trainees, developing projects, analyzing administrative workflow, coordinating, and supporting the preparation of didactic sessions, and maintain residency related databases. They will also be the point person in the program to serve as a liaison between the Program Director, faculty, residents/fellows, students, graduate medical education office, administration, and other internal and external agencies.

Education, License & Cert: 

Required: Will consider Associate Degree or combination of education and minimum of two years of medical education experience. Preferred: Bachelor’s degree in Education, Health Care Administration, Business Administration or equivalent. Supervisory experience is a plus.

Experience: 

Preferred: Working knowledge of residency program structure and outside reviewing agency (ACGME) requirements. Knowledge of USMLE, COMLEX, ACGME and Specialty Board requirements for accreditation. Working experience with graduate medical education related databases, including residency management suites. Certification through the National Board for Certification of Training Administrators in Graduate Medical Education (TAGME) preferred when eligible.

Essential Functions: 

1. Act as the lead point person for the Residency/Fellowship program to manage and coordinate the program as directed by the DME/MRP and PD. 2. Possess thorough knowledge of policy and process guidelines determined by the ACGME, RRC, LCME/COCA, institution, and specialty board to successfully adhere to requirements and manage the program accreditation process. 3. Coordinate full scope, recruitment, onboarding, and orientation process for program, including using ERAS and NRMP for screening, comparing, processing and ranking applicants. 4. Provide strategic planning support and develop, perform, and monitor special S.M.A.R.T goal driven project work for program and institutional process and procedure improvement in conjunction with the MRP, DME and PD. 5. Support the Residency/Fellowship by providing and maintaining accurate, relevant data about specific program requirements and compliance standards in all GME related systems (i.e. ACGME, WebADS, ERAS, NRMP, New Innovations, specialty board, FREIDA, etc.) 6. Direct the work flow and supervise the necessary administrative paperwork and records for the program to ensure compliance and meet accreditation and governance standards. 7. Develop, manage and monitor residency program budget in coordination with the MRP, DME and PD. 8. Oversight Track and verify procedure logs to meet program completion requirements; duty hours, conference attendance, EMR compliance, moonlighting, etc. 9. Coordinate resident/fellow filing/data management, seasonal program activities and timelines, including in‐training exams, PEC and CCC/milestones 10. Implement, maintain and refine the resident, faculty and program evaluation systems.

Other Duties: 

1. Under the direction of Manager of Residency Practice and the Director of Medical Education, create and/or maintain external program advertising/media through websites, brochures, postcards, publications and other such media.  Creates/edits annual publications regarding the program. Maintain and update program’s website. 2. Participate in Resident events as appropriate, including graduation and wellbeing activities as appropriate to support an environment of appreciation and wellness for all team members. 3. Prepare and maintain resident schedules including rotation schedules, call schedules and lecture schedules. 4. Be able to occasionally travel for professional development.

Pay Grade $24.87 - $38.80/hour, DOE

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Joining the Guthrie team allows you to become a part of a tradition of excellence in health care. In all areas and at all levels of Guthrie, you’ll find staff members who have committed themselves to serving the community.

The Guthrie Clinic is an Equal Opportunity Employer.

The Guthrie Clinic is a non-profit, integrated, practicing physician-led organization in the Twin Tiers of New York and Pennsylvania. Our multi-specialty group practice of more than 500 physicians and 302 advanced practice providers offers 47 specialties through a regional office network providing primary and specialty care in 22 communities. Guthrie Medical Education Programs include General Surgery, Internal Medicine, Emergency Medicine, Family Medicine, Anesthesiology and Orthopedic Surgery Residency, as well as Cardiovascular, Gastroenterology and Pulmonary Critical Care Fellowship programs. Guthrie is also a clinical campus for the Geisinger Commonwealth School of Medicine.