Job Family:

Travel Required:

Clearance Required:

What You Will Do:

The Administrative and Office Management Specialist provides comprehensive operational and administrative support to the Office of Electricity. This role ensures smooth day‑to‑day office functioning, supports senior leadership, and facilitates seamless coordination of office activities, meetings, and logistics. The Specialist serves as a central point of contact for internal and external stakeholders and contributes to efficient service delivery across the organization.

• Provides comprehensive administrative support by managing office operations, including handling correspondence, maintaining records and tracking systems, managing calendars and schedules for senior leadership, and coordinating the distribution and retrieval of documents.
• Ensures the efficient functioning of the office environment by maintaining processes, workflows, and administrative standards.
• Coordinates all logistical aspects of meetings, conferences, and special events. Responsibilities include scheduling, reserving rooms, setting up audiovisual and web‑conferencing equipment, preparing and distributing meeting materials, recording minutes, and arranging visitor access and escorts (including foreign nationals).
• Manages office logistics, including coordinating employee travel arrangements in compliance with federal regulations, processing travel authorizations and vouchers, assisting with office moves, and maintaining office supplies and equipment.
• Serves as the point of contact for facility‑related service calls and ensures that common areas are well‑maintained and functional.
• Serves as the primary point of contact for the office, greeting visitors, answering phones, directing inquiries, and ensuring a professional, customer‑focused office experience.
• Assists with employee in‑processing and out‑processing, provides technical support on office software and systems, and develops and maintains administrative procedures, handbooks, and contact lists to ensure consistent and high‑quality service delivery.
   

What You Will Need:

• A minimum of 5 years of experience providing administrative or operational support to federal, state, or local programs
• High School Diploma (Relevant experience may be substituted for formal education)
• Knowledge of DOE or other federal administrative policies and procedures
• Project management, organizational, and stakeholder coordination skills
• Proficiency in Microsoft Word, PowerPoint, Excel, and standard office technologies
• Strong written and verbal communication skills
• Experience supporting office operations, maintaining records, coordinating schedules, and ensuring high‑quality administrative service delivery
• Ability to provide basic technical support on office software and systems
• Must be able to OBTAIN and MAINTAIN a Federal or DoD "PUBLIC TRUST"; candidates must obtain approved adjudication of their PUBLIC TRUST prior to onboarding with Guidehouse
• Due to contract requirements, US Citizenship required
• This in‑person position requires up to 5 days on‑site at the Client's office
• This in‑person position is open to candidates who will reside within 50 miles of DC
   

What Would Be Nice To Have:

• Bachelor’s in communications, business administration, or a related field
• Experience coordinating federal travel, preparing meeting materials, and supporting senior leadership
• Experience with DOE operational systems, facility coordination, or administrative workflows
• PMP or other relevant administrative or project management certification

What We Offer:

Guidehouse offers a comprehensive, total rewards package that includes competitive compensation and a flexible benefits package that reflects our commitment to creating a diverse and supportive workplace.

Benefits include:

• Medical, Rx, Dental & Vision Insurance

• Personal and Family Sick Time & Company Paid Holidays

• Position may be eligible for a discretionary variable incentive bonus

• Parental Leave

• 401(k) Retirement Plan

• Basic Life & Supplemental Life

• Health Savings Account, Dental/Vision & Dependent Care Flexible Spending Accounts

• Short-Term & Long-Term Disability

• Tuition Reimbursement, Personal Development & Learning Opportunities

• Skills Development & Certifications

• Employee Referral Program

• Corporate Sponsored Events & Community Outreach

• Emergency Back-Up Childcare Program

About Guidehouse

Guidehouse is an Equal Opportunity Employer–Protected Veterans, Individuals with Disabilities or any other basis protected by law, ordinance, or regulation.

Guidehouse will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable law or ordinance including the Fair Chance Ordinance of Los Angeles and San Francisco.

If you have visited our website for information about employment opportunities, or to apply for a position, and you require an accommodation, please contact Guidehouse Recruiting at 1-571-633-1711 or via email at [email protected]. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodation.

All communication regarding recruitment for a Guidehouse position will be sent from Guidehouse email domains including @guidehouse.com or [email protected].  Correspondence received by an applicant from any other domain should be considered unauthorized and will not be honored by Guidehouse.  Note that Guidehouse will never charge a fee or require a money transfer at any stage of the recruitment process and does not collect fees from educational institutions for participation in a recruitment event. Never provide your banking information to a third party purporting to need that information to proceed in the hiring process.

If any person or organization demands money related to a job opportunity with Guidehouse, please report the matter to Guidehouse’s Ethics Hotline. If you want to check the validity of correspondence you have received, please contact [email protected]. Guidehouse is not responsible for losses incurred (monetary or otherwise) from an applicant’s dealings with unauthorized third parties.

Guidehouse does not accept unsolicited resumes through or from search firms or staffing agencies. All unsolicited resumes will be considered the property of Guidehouse and Guidehouse will not be obligated to pay a placement fee.