Studio Coordinator - Pilates
full-time•Dubai
About this role
Overview
We are seeking a highly organised and proactive Studio Coordinator to provide comprehensive administrative and operational support to senior leadership. The ideal candidate will manage day-to-day executive functions, ensure seamless workflow, and act as a trusted point of contact for internal and external stakeholders.
- Manage executive calendars, schedule appointments, and coordinate complex meetings.
- Handle email correspondence, phone calls, and communication on behalf of the executive.
- Prepare reports, presentations, meeting minutes, and documentation as required.
- Coordinate domestic and international travel, including visas, itineraries, and logistics.
- Maintain confidentiality while managing sensitive information and business documents.
- Liaise with internal teams, clients, and external partners to ensure smooth communication.
- Support project tracking, follow-ups, and task management for executive initiatives.
- Oversee office-related coordination, event support, and administrative tasks as needed.
- Conduct research, compile data, and prepare briefs to assist decision-making.
- Plan and manage expenses, reimbursements, procurement requests, and executive budgets.
- Bachelor’s degree in Business Administration, Management, or related field preferred.
- Minimum 3–5 years’ experience as an Executive Assistant, Personal Assistant, or similar role.
- Strong command of English (Arabic is a plus).
- Excellent communication, organisational, and time-management skills.
- Proficiency in MS Office (Outlook, Word, Excel, PowerPoint) and scheduling tools.
- Ability to handle multiple priorities with discretion, accuracy, and professionalism.
- Experience managing travel arrangements and working in a fast-paced environment.
- Strong problem-solving skills and the ability to work independently with minimal supervision.
Preferred Qualities
- Professional and polished demeanour.
- High level of integrity and trustworthiness.
- Ability to anticipate needs and take initiative.
- Experience working with C-level executives or multinational companies in the UAE.
What you'll do
- The Studio Coordinator will manage executive calendars, schedule appointments, and coordinate meetings while handling communication on behalf of the executive. They will also oversee office coordination, support project tracking, and prepare necessary documentation.
About GSSTech Group
Global Software Solutions Group Veracious product line is a series of robust banking platforms that provide core banking, payment systems, custom process automation, and document management solutions for banks and financial institutions in Middle East & Africa. This cutting-edge product line features the Veracious Payments Hub, Digital Banking and the DMS, all built on the Torus Lowcode development platform software.
Global Software Solutions Group is a software solutions provider that aims to solve mission-critical problems that financial institutions face today. Our software solutions bring together our Low Code platform, the payments product line and customized service offerings to solve mission-critical statements in core banking, payments, process automation, and document management. The Payments Hub is GSS's flagship product.
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Frequently Asked Questions
What does a Studio Coordinator - Pilates do at GSSTech Group?
As a Studio Coordinator - Pilates at GSSTech Group, you will: the Studio Coordinator will manage executive calendars, schedule appointments, and coordinate meetings while handling communication on behalf of the executive. They will also oversee office coordination, support project tracking, and prepare necessary documentation..
Is the Studio Coordinator - Pilates position at GSSTech Group remote?
The Studio Coordinator - Pilates position at GSSTech Group is based in Dubai, Dubai, United Arab Emirates. Contact the company through Clera for specific work arrangement details.
How do I apply for the Studio Coordinator - Pilates position at GSSTech Group?
You can apply for the Studio Coordinator - Pilates position at GSSTech Groupdirectly through Clera. Click the "Apply Now" button above to start your application. Clera's AI-powered platform will help match your profile with this opportunity and guide you through the application process.